Executive Assistant

3 months ago

London, United Kingdom Gi Group Full time

**Full Time**:
**Temporary**:

- Executive Assistant
- Hybrid 2-3 days per week on site
- Location: Brentford
- Temporary contract 6 months to start
- Are you highly organised? Proactive? Do you take pride in providing best in class administrative support? We have an exciting opportunity for you
- In this role you will provide efficient and comprehensive Executive Administration (EA) support to the VP, CDTO Office & Digital Accelerator/Chief of Staff to Chief Digital Technology Officer, a member of the Global Tech Leadership Team, being their key interface both internally and externally. You will also support the Senior Director, Digital Accelerator with calendar management and key projects to support the OCDTO.
- Key Responsibilities- Full diary management and co-ordination of schedules, including external commitments and extensive travel arrangements and Visa's.
- Monitor manager's in box and deal with incoming and outgoing correspondence in a proactive and timely manner
- Follow processes and guidelines for Meeting Management, Catering and Travel and Expenses
- Undertake ad hoc projects as required including meeting preparation, supporting the running of meetings, events, culture, and engagement activities, depending on current business needs and interests of the person in role.
- Work closely with the rest of the Tech Executive Assistant team to ensure the smooth and efficient running across Global Digital & Tech with forward planning where possible
- Manage multiple, sometimes conflicting, priorities in a fast-paced and demanding environment without compromising quality of work.
- Using discretion to perform duties at short notice and maintain the highest level of confidentiality and manage sensitive matters according to our policy.
- Be competent in various systems to complete expenses on time, manage invoices, raise purchase orders in Ariba and use Workday for HR-related activities

Why You?
- Basic qualifications
- We are looking for professionals with these required skills and characteristics to achieve our goals:
- Experience of operating as a senior secretarial / PA within a large complex organisation
- Highly experienced in 1:1 working at a senior PA level
- Excellent written and oral communication skills
- Creative solution orientated approach and positive attitude to complex situations
- Excellent MS Office and IT skills
- Strong interpersonal skills and proven credibility, strong communication, organisation, and administrative skills
- Demonstrated initiative and forward planning skills
- Strong Team player
- Accountable for Impact - takes ownership and accountability to deliver and supports other to succeed. Has proven ability to consistently deliver to agreed timescales
- Ambitious for patients - excellent prioritisation to focus on what matters and to deliver it, seeks new ways to be more effective
- Do the right thing - always acts with integrity and care for others.
- Gi Group Pharmaceuticals provides a tailored Account Managed Service and dedicated Pharmaceutical recruitment team and partners with many different Pharmaceutical and Biotechnology clients throughout the globe and the United Kingdom.**Office & Commercial**:
**PA'S**:
**LS230524228791 - Hatfield**:
**Brentford - London**:

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