Administration Co-ordinator
1 month ago
Our client is looking to appoint an experienced Administrator to be based in Inverness.
Role Purpose:
To provide and lead the comprehensive secretarial and administrative support to staff, reporting directly to the Secretary to the Board and CEO.
**Duties**:
Provide strong and supportive leadership to the Clinical Support Assistant.
- Ensuring effective communication, sharing responsibility for maintaining all aspects of good teamwork.
- Ensure continuity of administrative support cover during periods of leave and absence Administrative Duties.
- Provide comprehensive, high level administrative and secretarial support.
- Central point of contact, directing calls and enquires appropriately.
- Access, prepare and process sensitive and confidential information, ensuring accurate information is obtained, updating databases/paper files.
- Typing letters that have been dictated, before uploading to internal and external databases.
- Producing letters to external agencies (from template) at short notice.
- Assist with diary management, arranging travel and accommodation.
- Arranging log-in and system access permissions.
- Providing secretariat function for internal and external meetings.
- Organise and document all information to ensure it is accessible to multiple parties.
- Distributing lists of useful and relevant contact details for key stakeholders.
- Assist with design and creation of Microsoft databases.
- Arrange room bookings/hospitality for training programmes and conferences.
- Provide back up support in the absence of Receptionists, if required.
- Ensure secure and confidential storage, maintenance and handling of records, notes and related data, and the archiving of these when appropriate, as per policy.
- Compliance with GDPR, Data Protection Act and company policies.
**Person Specification**
- HND in Business Administration or equivalent experience.
- Medical terminology qualification desirable.
- Advanced typing skills.
- Knowledge and experience of working within a healthcare environment desirable.
- Working knowledge of data protection and data storage(GDPR).
- Good organisational skills and ability to prioritise workload.
- Experience and evidence of commitment to multidisciplinary teamworking.
- Excellent communication skills.
- Ability to work independently.
- Good time management skills with flexibility to adapt to changing situations.
- Mature manner, ability to deal with and resolve problems professionally.
- Ability to work to agreed timescales and manage own workload.
- High degree of integrity and sensitivity to personal and professional boundaries.
- Castle View Personnel (Inverness) Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers._
**Job Types**: Full-time, Permanent
**Salary**: £27,500.00-£30,000.00 per year
**Benefits**:
- Company pension
Schedule:
- Monday to Friday
**Experience**:
- Administration: 2 years (required)
- Secretarial: 1 year (preferred)
Work Location: In person
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