Links Centre Administration Assistant
4 weeks ago
The purpose of this role is to provide administration support to the Links Centre team based within the Offender Outcomes department. _
- Responsibilities- Provide relief cover for HDC Admin with requirement to maintain competence in this role to fulfil this task effectively as well as provide ad hoc assistance to the Casework Manager across the establishment and other team members as and when required, commensurate with role and level within the organisation.- Provide relief cover for Casework (ICM) & My Compass Assessment Admin with requirement to maintain competence in these roles to fulfil these tasks effectively- Responsible for maintenance and issue of Domestic stock to Links Centre & Regimes areas.- Carry out administration duties, which includes, compiling the links centre daily lists, photocopying, filing and minute taking, dealing with internal and external telephone calls, booking of Teams meetings, video courts, agent’s video appointments and various correspondence as well as working as point of contact within the Shore Standards to assist prisoners with housing issues.- Follow guidance of the SPS wages policy for the weekly administration and allocation of work parties on PR2/SharePoint for paying prisoner wages.- Provide secretarial support to meetings in the establishment, both co-ordinating these events and producing quality minute of proceedings.**Person Specification**
- Qualifications Requirements- Minimum of 2 National 5 or equivalent qualifications including English and Mathematics or relevant experience gained in a similar role/environment.
Essential
- Experience RequirementsExperience of carrying out administrative duties - such as answering of telephones, filing and input of data etc.
Essential
Competent and experienced in the use of MS Office packages, specifically Microsoft Word, Excel and Outlook.
Essential
Experience of understanding and following policy and procedures.
Essential
- Knowledge Skills RequirementsExcellent interpersonal skills with the ability to work on your own and as part of a team.
**(Essential)**
Well-developed written and oral communication skills.
**(Essential)**
Ability to record confidential information accurately and have excellent attention to detail.
**(Essential)**
- Selection method 1- Interview
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