Project Administrator
6 months ago
Job Advert
**Project Administrator - London (Hybrid)**
Ashton Fire is a dynamic and growing Fire Safety and Engineering Consultancy. Operating from an ethical platform, our social and environmental values are at the core of our organisation and service delivery. We strive to provide the highest quality, morally and ethically balanced service to our clients whilst maintaining a team focused working environment.
Our driving ambition is that we are one Team, irrespective of discipline (Fire Risk Assessor, Consultant, Engineer, Operations, People, Projects or Finance).
Due to our continued growth to be recruiting for a Project Administrator to oversee and co-ordinate the workload of clients, monitoring the individual client workstreams to make sure expectations and timelines are met.
As a newly created position, this is a fabulous opportunity to join us to take ownership of the role, develop and grow as the needs of the role expand to meet the needs of the business.
**Principle responsibilities (but not limited to)**
- Updating our project management database with key project information such as client details, project information, setting up new enquiries, updating live projects as they progress.
- Maintain project documentation, uploading/downloading, filing correctly onto Sharepoint and any other Sites required.
- Provide support to colleagues with respect to purchasing, travel, hotels etc.
- Capture and accurately record invoicing details and where necessary PO numbers for all projects.
- To prepare and send invoices, following up late payment where required.
- To monitor projects as they progress and have up to date information available.
- Supporting project managers to provide fees and fee proposals.
- To manage and co-ordinate the fire engineering workflow into the company from clients to ensure their expectations are managed and then met.
- Periodic housekeeping of the project management system to ensure the best possible data is available to the team.
- Provide administrative support for completion of tenders and company competency questionnaires.
- Support the Director of Fire Engineering with enquiry management to achieve KPI objectives.
**Key requirements**
- Strong organisational ability and detail orientated.
- Communicate effectively (verbally, writing and electronically) with both internal and external clients to meet the job purpose.
- Able to work as a team but equally work on own initiative.
- Work to deadlines and able to prioritise own workload.
- A pro-active approach, identifies business opportunities and/or process improvements.
- Proven administration/project support experience.
- Fluent English (spoken, written and comprehension).
- Proficient in Microsoft Office, particularly Word, Excel and Outlook with a demonstrated ability to rapidly learn new software and systems.
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