Team Administrator

3 months ago


Oxford, United Kingdom City College Coventry Full time

**The School**

Magdalen College School, founded in 1480 by William of Waynflete, is one of the country’s leading independent day schools. It is situated in an enviable location at the heart of Oxford beside the River Cherwell.

The school will celebrate its 550th anniversary in 2030. The current generation of MCS staff and pupils wish to ensure that we shape a School that is able to flourish for at least another half millennium, and hopefully many more beyond. There are around 980 pupils, boys 7-18 and Sixth Form Girls, and 200 staff who learn and work on the school’s central Oxford site.

**The Role**

The school is seeking to appoint a full-time Team Administrator to provide a full administration support service to the School Surveyor and team members.

The main duties of the post will include, but not be restricted to, the following:

- To maintain and update various systems and records including appointment diaries, grounds equipment registers, departmental records of statutory checks and inspections, training activities and qualifications requirements of the Team, daily attendance, Team leave calendar and rota, staff key register and door access control system
- To assist new and departing staff by issuing/collecting ID badges, keys, maintaining records
- To oversee maintenance and needs of the School’s vehicle fleet; keep records of fuels used, drivers’ licence's and any other background information; arrange alternative transport arrangements when necessary
- To maintain Helpdesk reporting procedures and MRBS/Red Diary and Helpdesk requests
- To liaise with other Support Departments as needed as well as communicating daily with the Cleaning Contractor’s Site Manager
- To provide operational administrative support during School Events
- To assist with Health & Safety tasks such as maintaining and updating Departmental Risk Assessments, preparing risk assessments as necessary, creating and maintaining a register for the Contractors’ Health and Safety Assessment Scheme (CHAS), assisting in organisation of School-wide health & safety training, arranging termly Health & Safety meetings
- To raise departmental purchase orders, monitor invoice processing and budget expenditure

The idealTeam Administrator will have the following skills and experience;
- Demonstratable experience in an administrative role, preferable in an education Sector
- Proficient ability in all Microsoft packages - Word, Excel, Outlook, PowerPoint
- Excellent time management skills and ability to manage multiple diaries
- Excellent organisational skills, including filing digital and hard copy records
- An ability to act with tact and diplomacy under pressure, with a willingness and ability to develop working relationships with individuals from a variety of situations and backgrounds
- Willingness and aptitude to learn and set up Helpdesk and Room Booking systems
- Willingness to undertake Health & Safety and other relevant training

**Application Process**
- “MCS Application Form for Teaching and Support Staff” Form
- CV (Curriculum Vitae)

**Remuneration and Benefits**

This is a full-time permanent contract where by the working hours per week are: 08:15-17:00, Mon-Fri with one hour (unpaid) lunch. The salary will be circa £26,000-£27,000 per annum, depending on skills and experience.

There is a wide range of benefits on offer to staff, including free lunch during term time and school holidays for all year-round staff, free private health insurance, free mortgage advice, generous holiday entitlement and pension, and complimentary use of school sports facilities, to name a few. Head to mcsoxford.org/vacancies to find out more.

**Additional Information**

Please note that MCS is an inner-city school, with limited parking. Staff are encouraged to use public transport wherever possible for their journey to work.

If you have any questions or require additional information, please see the attached information pack for contact details.

**Safeguarding Statement **:


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