Office Assistant
3 weeks ago
**Descartes Unites the People and Technology that Move the World**
The need for efficient, secure, and agile supply chains and logistics operations has become ever more critical and complex. By combining innovative technology, powerful trade intelligence and the reach of our network, Descartes helps get goods, information, transportation assets, and people where they’re needed, when they’re needed.
**We’re growing fast and invite you to join our amazing team.**
**Position Summary**
**Key Responsibilities**
- Act as the first point of contact for general health and safety and facilities queries.
- Provide health and safety and office support to achieve excellent standards across the business.
- Organise proactive maintenance of office facilities in line with the maintenance schedule.
- Arrange external training for First Aiders and Fire Marshals.
- Monitor and maintain the third-party health and safety portal.
- Ensure that employees are completing any risk assessments or training assigned to them.
- Monitor fire alarm testing and evacuation drills.
- Maintain the COSHH register and associated documentation.
- Ensure that accidents and incidents are reported in a timely manner.
- Work in conjunction with the third-party Health and Safety Consultant and the HR Manager to resolve more complex queries.
- Office administration duties such as handling incoming posts and ordering stationery.
- Create professional and accurate correspondence.
- Other health and safety and facilities-related activities as may be required on an ad hoc basis.
**Knowledge and Skills**
- Previous experience in health and safety and/or facilities administration is required.
- Knowledge of MS Office (in particular Teams, Outlook, Word, and Excel).
- Experience in the use of health and safety management systems is advantageous.
- Excellent written, verbal, and interpersonal skills.
- Able to work well under pressure with good organisational skills and able to continuously demonstrate high standards of internal customer service.
- Good problem-solving skills.
- Able to multi-task several pieces of work.
- High attention to detail is essential.
**Join Us**
As we scale, we’re looking for new doers, collaborators and innovators to join Descartes in uniting the people and technology that move the world as the Global Leader in Logistics and Supply Chain Technology. We’re entrepreneurial, hardworking, geeky-in-a-good way problem solvers. Guided by our values, we nurture a TEAM focused culture that invests in people and creates opportunities for advancement across a broad spectrum of career paths. We prioritize work-life balance and foster an environment with the space to take ownership, to be heard, and to carve a path for your individual accomplishments to help drive our success. At Descartes, everyone has a voice and the best idea wins, regardless of who makes it. We offer competitive compensation, great benefits, remote and flexible work hours, and the opportunity to join a company on an awesome mission with a great existing team and trajectory.
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