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Strutt & Parker - Contracts Administrator, Chelsea
5 months ago
STRUTT & PARKER - CONTRACTS ADMINISTRATOR, CHELSEA (JOB NUMBER: SP1149)
**Contracts Administrator - Chelsea**
An exciting opportunity to join our lettings team in Chelsea as a Contracts Administrator to help the ongoing growth of the Lettings division.
**Responsibilities**
***
- Produce all new Tenancy agreements within 24 hours from receipt of the offer from the front office
- Draft the appropriate tenancy agreement (to be checked by the Office Head with accompanying correspondence and send out for engrossment to both parties via Adobesign
- In the case where the tenant or landlord wishes to use their own tenancy agreement refer both parties to independent Solicitors for specialist advice
- Prepare initial invoices, standing orders and rent demands for tenants
- Produce deed of guarantee document if required and send for signature or prepare up front rental payment invoice
- Confirm receipt in office of signed agreement by both parties. If not received, escalate and chase where necessary until received
- Drawing up all legal notices on behalf of the Landlord and processing efficiently and effectively
- Preparing communications and administering for any tenant or tenancy changes in regards to a deed of assignment and/or deed of surrender to end a tenancy
- Carry out property inspections prior to move in for all corporate Tenancies
- Send monthly reports capturing all corporate services figures
- Consult and update Team Manager and Lettings Office Head where necessary
- Ensuring all correspondence is responded to promptly
- When required, welcoming visitors and dealing with as appropriate
- Attending Lettings and team meetings
- Notifying Team Manager of any potential property issues
- Supporting and assist the team on the daily in the absence of other team members
- Maintaining paperless filing system - ensuring accurate and up to date.
- Keeping databases up to date including RPS
- Proactively maintaining own legal knowledge and comply with all Lettings legislation
- Ensuring the necessary processes and procedures are in place to support compliance
- Ensuring accurate data entry and any missing data is obtained and incorrect data corrected
- Undertake any other duties within capabilities as and when required
**Key Skills**
- At least 6 months experience in a similar role
- Excellent communication skills
- Customer-focused with commitment to maintaining excellent service standards at all times
- Organised and systematic - able to prioritise workloads
- Ability to follow processes with good data entry and accuracy
- A smart appearance and professional approach is essential
- Team Player
**Benefits**:
- 25 days annual leave
- Life assurance at 8 x basic salary
- Long Term Disability Insurance
- Interest free season ticket loan
- Private GP Service
- Group Income Protection
- Eye Care Voucher
- Pension
- BNP Paribas Real Estate is committed to providing a work environment that fosters diversity, inclusion, and equal employment opportunity without regard to race, colour, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, ancestry, sexual orientation, gender identity and gender expression, or any other legally protected status._
- BNP Paribas Real Estate is proud to be an inclusive employer, as recognised by our RICS Inclusive Employer status and membership to Stonewalls Diversity Champion Programme._
**Primary Location**: GB-ENG-London
**Job Type**: Standard / Permanent
**Job**: FINANCIAL AND TECHNICAL EXPERTISE
**Education Level***: Not indicated
**Schedule**: Full-time
