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Personal Assistant to Managing Director

5 months ago

London, United Kingdom Vicit Full time

Our client is a Managed Service Provider (MSP) based in London. Named as one of Britain’s Top 50 Best Managed IT Companies, they are the digital workflow and digital media storage specialists, helping businesses that handle large scale data projects (such as production houses) find and maintain the right solutions.

**ROLE DESCRIPTION**

**ROLE REQUIREMENTS**
- Provide administrative support to enhance the Managing Director's productivity and efficiency
- Efficiently manage the Managing Director's calendar
- Prepare and edit documents, presentations, reports, and other materials as requested by the Managing Director
- Assist in preparing sales proposals, equipment quotes and purchasing
- Coordinate and arrange travel itineraries, accommodations, and logistics for business trips and events
- Assist in preparing agendas, briefs, and materials for client and internal team meetings
- Handle confidential information and sensitive matters with discretion and professionalism
- Assist in monitoring and tracking key performance indicators, milestones, and project timelines for sales and marketing activities
- Assist with the planning and organisation of client review meetings
- Prepare presentations, reports, and data analysis to support Client reviews
- Assist in maintaining the company's CRM system, tracking leads, and managing customer interactions.

**REQUIRED SKILLS & QUALIFICATIONS**
- Proven experience as a Personal Assistant or Executive Assistant
- Experience within commercial business
- Pro-active by nature with the skills to act reactively when necessary - always anticipating the MD’s needs and taking initiative
- Strong communication skills, both written and verbal, with a high attention to detail
- Ability to forge and maintain relationships with colleagues of varying seniority across other businesses
- Representing the MD and the business with the upmost professionalism
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software/tools
- Discretion and confidentiality when handling sensitive information
- Flexibility and adaptability to changing priorities and deadlines
- Professionalism and a positive attitude, even under pressure
- Experience working within customer service and client engagement

**DESIRABLE SKILLS & QUALIFICATIONS**
- Experience working within Managed Services or the IT industry
- Experience working within the technology services sector
- Experience of sales and marketing processes

**WHAT THEY OFFER**
- A competitive salary and package
- Opportunities for training and development
- Being part of an enthusiastic and growing team