Project Co-ordinator

5 months ago


Birmingham, United Kingdom Pacific Security Systems Ltd. Full time

Project Coordinator - Passive Protection Division

Location: Midlands

Hours: 08:00 16:00 (Requirements to be flexible with these hours in order to meet deadlines)

We are seeking a dedicated Project Coordinator to join our team in the field of Passive Fire Protection Services. As a Project Coordinator, you will play a vital role in coordinating and managing fire door and fire stopping projects, ensuring effective communication with clients, subcontractors, and the project manager. Your expertise in project documentation, adherence to industry standards, and strong organizational skills will contribute to the successful delivery of projects within specified timelines and budgets.

**Responsibilities**:

- Collaborate with clients, subcontractors, and the project manager to develop comprehensive fire door and fire stopping project documentation, plans and registers, utilizing the PRINCE2 methodology.
- Undertake projects valued between £5000 - £20,000, managing the project lifecycle from client engagement to handover.
- Ensure a thorough understanding of regulatory requirements and industry standards to guarantee adherence and maintain quality throughout project execution.
- Work efficiently under pressure, prioritize tasks, and meet deadlines in a fast-paced environment, ensuring timely project completion.
- Foster strong interpersonal and communication skills to liaise effectively with clients, project managers, engineers, subcontractors, and other stakeholders, maintaining open and productive channels of communication.
- Utilize in-house and third-party survey reports, specifically related to fire doors and firestopping, to create robust and bespoke quotations that align with client needs and uphold the highest quality standards.
- Coordinate project activities, monitor progress, and ensure effective resource allocation to achieve project objectives.
- Proactively identify and address potential project risks and challenges, seeking appropriate solutions and escalating issues as necessary.
- Maintain accurate and up-to-date project documentation, including project plans, schedules, budgets, change orders, and other relevant records.
- Collaborate with the project manager to ensure effective project monitoring, control, and reporting, providing timely updates on project status, milestones, and any deviations from the plan.
- Continuously evaluate project performance, identifying areas for improvement and implementing corrective measures to enhance efficiency and effectiveness.

**Requirements**:

- Previous experience as a Project Coordinator or similar role in the passive fire protection industry.
- Strong understanding of regulatory requirements and industry standards related to fire doors and firestopping.
- Ability to work efficiently under pressure, prioritize tasks, and meet deadlines in a fast-paced environment.
- Excellent interpersonal and communication skills to effectively collaborate with clients, project managers, engineers, subcontractors, and stakeholders.
- Proficient in utilizing project management tools and software to plan, monitor, and control project activities.
- Attention to detail and strong organizational skills to maintain accurate project documentation.
- Ability to analyse and interpret project data, identify trends, and make informed recommendations.
- Proactive problem-solving skills, with the ability to anticipate and address potential project risks and challenges.
- Knowledge of estimating processes and the ability to create accurate and customized quotations based on survey reports.
- Familiarity with passive fire protection systems, including fire doors and firestopping, is preferred.

**Salary**: £30,000.00 per year

**Benefits**:

- Company car
- Company pension
- Free or subsidised travel

Schedule:

- Monday to Friday

Work Location: In person

Reference ID: Passive division project coordinator


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