Operations Coordinator

3 months ago

Milton Keynes, United Kingdom Bluecube - An Ekco company Full time

We are looking for a talented Operations Coordinator to join our team for a specific purpose, 12 month fixed term contract period. The purpose of this role is to provide executive level, administrative support and coordination of tasks and activities for our CTO, that will in turn, ensure we deliver a top-class service to our clients.

You will be required to complete tasks with mínimal intervention and within a timely manner whilst giving the CTO and Leadership team complete confidence that all allocated tasks will be dealt with efficiently and accurately.

The role is ideal for an experienced executive assistant, secretary or senior administrator that can work well under pressure and in a fast-paced environment. You will have great interpersonal and communication skills, excellent organisational skills, and the ability to work well as an individual and as part of a team.

**Key Responsibilities**
- Coordinate travel arrangements
- Manage monthly expenses
- Attend meetings with internal and external stakeholders
- Take meeting minutes accurately and tracking all actions recorded efficiently
- Coordinate and track various activities for the CTO and at times, the wider Leadership team
- Liaise with colleagues at all levels, on various activities
- Liaise with clients
- Organise appointments both internally and externally, via telephone and in person
- Respond to all other reasonable requests from the CTO and Leadership team
- Respond to clients' needs promptly and efficiently
- Know where the CTO is at all times so they can be contacted if required
- Assist with and coordinate all tasks for Crisis Response cases
- Proof read a variety of legal and technical documents for CTO and Crisis Response team
- Create template documents
- Review and coordinate annual leave requests
- Handle all other administrative duties associated with the role

**Qualities**
Essential:

- Previous experience in a PA/EA role
- Previous administrative experience
- Experience handling, drafting and proofreading legal documents
- Ability to work well under pressure
- Ability to prioritise own workload and meet deadlines
- Excellent attention to detail
- Positive and self-motivated
- Organised
- Conscientious
- Methodical
- Computer literate - proficient using Microsoft Outlook, Work, Excel, etc

Desirable:

- Previous experience working within an IT organisation

**Personal Qualities**
- Take pride in exceeding expectations
- Driven to deliver highest standards
- Polite professional friendly demeanour
- Excellent communicator
- Interpersonal skills
- High standard if English grammar and numeracy
- Experience working in a highly dynamic environment

**Salary/Benefits**
- £28,000 - £35,000 per annum pro-rated
- Annual Leave of 25 days + UK Bank Holidays
- 1x day Birthday leave per year
- Vitality Health Insurance
- Life Assurance
- Pension scheme through People’s Pension
- Referral Bonus scheme
- 24x7 Confidential Support Line (health & wellbeing, counselling, family, legal, general advice, etc)
- Access to internal Mental Health First Aid Champions
- My Staff Shop scheme discounts
- Cycle to Work scheme
- Free eye tests
- Annual flu jab

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