Syp - Business Support Assistants - June 2023
2 months ago
**Role**:Business Support Assistants
**Department**:Estates and Facilities Management
**Location**:Force HQ, Carbrook, Sheffield
**Salary**:£21,432 - £23,100 (Band B)
**Hours**: 37 Hours per week (for 12 months) and
21 Hours per week (until March 2024)
**Contract Type**:Temporary
**Role Purpose**:
We are seeking to recruit two Business Support Assistants to provide business support within the department and to ensure a customer-focused approach is employed at all times.
**Key Responsibilities**:
- Act in accordance with Financial Regulations and Financial Instructions, procedures and guidelines.
- Source, order and raise requisitions for goods and services using value for money principles and the relevant information system, e.g. I-procurement.
- Receipt goods and services, confirm deliveries and quantities and maintain accurate records.
- Administer local purchase card and disturbance and income accounts which includes:
- providing cash (e.g. payment of cash expenses, cash advances)
- collecting, receipting, reconciling and banking income (cash and cheque)
- maintaining accurate electronic records
- safe auditing
- Track the supply of equipment, uniform, controlled stationery, stock, and issue where appropriate.
- Communicate with internal and external customers to progress queries and provide guidance and assistance.
- Administer the booking of travel and accommodation for staff/officers including Senior Officers/Staff ensuring best value principles are adhered to.
- General clerical duties to include correspondence, note and minute-taking, clerical support to meetings, mail, typing, photocopying, filing etc.
- Provide general support cover (answering phones; undertaking tasks in line with existing banding and role profile etc) when required for other related areas within the Department including, but not exclusive to the Estates and Facilities Helpdesk, Mailroom, Carbrook reception and Management Support. To be part of arrangements to ensure such service cover is maintained across all these areas between 8am and 5 pm Monday to Thursday; 8am and 4.30pm on Friday. For avoidance of doubt, this is to provide service cover and there will not be a requirement to undertake or learn other roles in their entirety, only enough to ensure service cover can be maintained. It may however involve the redirection of resources as needed at times of changing priorities, as determined by management and in line with current banding and role profile.
- Any other duties commensurate with the grade of the post and to ensure resilience in the EFM service.
**Skills and experience**:
- Experience of working in an office environment together with knowledge and understanding of a range of business administration systems and procedures.
- Evidence of a good level of education including 4 GCSEs at Grade 4 or above (or equivalent) including Maths and English Language.
- Proven numeracy and previous experience of date input.
- Ability to work on own initiative.
For further information relating to the role and tasks of this position, please refer to the attached role profile.
**Benefits**:
We offer generous entitlements and supportive policies to enable a better work-life balance, some of which are listed below:
- Generous annual leave allowance
- Flexible and hybrid working
- Generous ‘family’ leave
- Voluntary CPD Events for all staff to allow continuous development
- Mentoring & Coaching Scheme
- Access to a range of occupational health facilities
- Generous pension scheme
- Employee assistance service (accessible 24/7)
- Additional benefits for Westfield Health members
- Cycle to work scheme
- Sports and Social Club
**Eligibility**:
**Appearance & Standards**:
SYP is committed to striking a proportionate balance between self-expression and the need to maintain role sensitive professional standards in dress and appearance. Officers, staff and volunteers of South Yorkshire Police are permitted to have tattoos visible whilst on duty provided the tattoo is not considered to be unacceptable or otherwise inappropriate. Tattoos will be reviewed as part of the recruitment and selection process.
**South Yorkshire Police’s Key Values**:
Please find attached information sheet on South Yorkshire Police’s Key Values. The force has a particular focus on three areas, Fairness, Integrity and Trust. Under each of these three headings there are key behaviours we expect all employees to adhere to.
**Smarter ways of Working**:
South Yorkshire Police is committed to developing working practices which assist staff to balance their personal and professional lives, whilst meeting the needs of the organisation. This in turn enables SYP to provide an outstanding service to the community.
There are 3 different categories as part of this which are: Fixed, Field and Hybrid.
This role has been evaluated as a Hybrid role.
Hybrid: Applicable when the work can be undertaken at any location, whether that be a SYP building or from home.
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