Executive Assistant to CEO

3 months ago

London, United Kingdom Elbrus Partners Full time

Think of the times you worked where you felt you had little impact and the Exec placed no value on your hard work and output, where old systems and ideals made you forget that you enjoy being a superstar C-suite Executive Assistant.

The day-to-day firefighting and office gossip made you forget the great success you and the wider team can achieve together when you work towards a common goal, that defined tasks and strategic planning were ignored in favour of erratic requests and crazy expectations.

This role, we trust, will help you rediscover the pride that you take in your work as an Executive Assistant, the professional satisfaction you achieve when you see the time you have saved the CEO, and you are credited for it, and that internal and external stakeholders trust you as the ‘gatekeeper’ the ‘magic wand that makes things work’ the skilled juggler who doesn’t drop a ball.

Overall, this is an opportunity to work and build a close bond with an extremely successful, hardworking, patient, empathetic and altruistic CEO; working alongside a warm and friendly wider team to deliver the highest level of C-suite service possible.

**Who is my client?**

An International Investment Bank who provide the stability of an industry leader combined with growth opportunities. Their approach offers employees the chance to take on meaningful responsibilities and it cultivates a rewarding career path.

As part of a Financial Group who were established in East Asia in the late 1900s and opening in London in the 1950s, London is now a key hub employing c1800 staff. Here they provide corporates and institutions in EMEA with access and expertise in Japan and Asia.

Do they expect you to work hard? Yes, they have high standards but this in turn means that they attract the very best talent, and this role is no different.

Who are you?
- Very likely, you will current be or have substantial experience as 1-2-1 Executive Assistant at C-Suite level within Financial Services.
- You’ll be motivated and skilled at managing an Executive who could easily have 5 meetings at a time.
- You’ll come with credentials that highlight the value you have added to an Executive, where you have managed diaries, been an expert gatekeeper, provided seamless day to day admin, travel, stakeholder management support.
- You’ll enjoy and want to work full time in an office, close to St Pauls
- Working as a Team with the CEO’s Chief of Staff and PA, meaning that nothing gets missed or is not achievable, you’ll enjoy this collaboration to make sure that basically, things get done.
- In addition to the business needs, the CEO is an advocate for the Arts and London being a global leader in business, there will be planning for meetings, charitable events and you’ll ensure that they arrive - know who is who, are in the right suit, discussing the relevant topics and that they get there unflustered and ready.
- The Chauffeur is pivotal to the smooth transitions between meetings, conferences and airports, your diary management and communication here will prove to be invaluable.
- Of course there are expenses, lunches, and day to day administrative tasks but above all you will be the time saver, the fixer and the Executive Assistant who will go above and beyond to ensure that the CEO is supported at the very highest level.

**What do you need to succeed?**

You will be required to demonstrate the ability to accommodate flexible work schedule, based on the needs of management and the department, however generally this is expected to be 8am - 6pm Monday to Friday; and additionally available on the phone out of hours where needed as would be expected for a role of this seniority.
- Experience working in a professional environment
- Strong track record in providing senior level support as a senior Executive Assistant
- Used to dealing with complex and confidential information
- Confident and capable of owning diary organisation, travel arrangements, minute taking and preparation of Board papers.
- Intermediate level Microsoft Office Suite

**Salary**: £59,401.68-£69,516.65 per year

**Benefits**:

- Canteen
- Company events
- Paid volunteer time
- Private dental insurance
- Private medical insurance
- Sick pay

Schedule:

- Monday to Friday

Supplemental pay types:

- Yearly bonus

**Experience**:

- Executive Assistant: 5 years (required)
- Diary Management: 5 years (required)

Ability to Commute:

- London (required)

Work Location: In person

Reference ID: cdeam

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