Executive Assistant to The CEO

5 months ago

London, United Kingdom Mercer Full time

We are seeking a highly organized and proactive individual to join our team as an Executive Assistant to the CEO.

**What can you expect**:
As the Executive Assistant, you will play a critical role in supporting the CEO in managing their day-to-day activities and ensuring the smooth operation of their office.

This is a dynamic and fast-paced role that requires exceptional organizational skills, attention to detail, and the ability to handle confidential information with discretion.

**We will rely on you to**:

- Calendar Management: Efficiently manage the CEO's schedule, including scheduling meetings, appointments, and travel arrangements. Coordinate with internal and external stakeholders to optimize the CEO's time and ensure timely and effective communication.
- Meeting Coordination: Assist in organizing and coordinating meetings, including preparing agendas, taking minutes, and following up on action items. Arrange meeting logistics, such as booking meeting rooms and coordinating catering, to ensure smooth and productive meetings.
- Travel Arrangements: Manage all aspects of the CEO's travel, including booking flights, accommodations, and transportation. Research and recommend travel options, maintain travel itineraries, and ensure all necessary travel documents are in order.
- Information Management: Organize and maintain confidential information, documents, and records. Manage electronic and physical filing systems, maintain databases, and ensure data security and confidentiality.
- Project Coordination: Assist the CEO in managing and coordinating various projects and initiatives. Conduct research, prepare presentations, coordinate with team members, and track project progress to ensure successful completion.
- Relationship Management: Help the CEO build and maintain relationships with key stakeholders, such as clients, partners, and board members. Schedule and coordinate meetings, manage contact databases, and assist with relationship-building activities.
- Miscellaneous Tasks: Handle ad hoc tasks and responsibilities as they arise, including event planning and coordination, personal errands, and administrative support.

**What you will be rewarded with**:

- We offer and embrace a hybrid working model that nurtures a collaborative working environment in the office 3 days per week allowing 2 days per week to be spent working on a remote basis.
- Competitive Benefits Package including: 25 days annual leave, up to 4 days of flexible bank holidays, excellent pension contributions, private medical cover, life assurance, income protection, employee assistance program, plus a range of flexible benefits including the option to buy or sell up to 5 days holiday per year, cycle to work, dental insurance, health assessments plus many more.

**What you need to have**:

- Bachelor's degree or equivalent experience in a related field.
- Proven experience as an executive assistant or in a similar role, preferably supporting C-level executives.
- Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Discretion and confidentiality in handling sensitive information.
- Strong attention to detail and accuracy.
- Ability to work independently and collaboratively in a fast-paced environment.
- Professional demeanor and excellent interpersonal skills.

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