Purchasing Administration Assistant

2 weeks ago

Oxford, United Kingdom University of Oxford Full time

**Purchasing Administration Assistant**

We are looking for a Purchasing Administration Assistant to join our central purchasing team. The role will have general responsibility for administrative support to the University’s Purchasing Department and the associated College Shared Service.

The University of Oxford is a stimulating work environment, which enjoys an international reputation as a world-class centre of excellence. Our research plays a key role in tackling many global challenges, from reducing our carbon emissions to developing vaccines during a pandemic.

The Finance Division supports the academic, research and administrative community at the University providing sound financial advice and timely information with a range of support services including financial operations, financial reporting, financial support and professional services.

The Purchasing Department, which is a part of the University’s Finance Division, supports the academic, research and administrative community at the University providing sound procurement advice and timely information, and delivering a range of services including category management, supplier management, tendering, procurement process design & training.

**What We Offer**

As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:

- An excellent contributory pension scheme
- 38 days annual leave
- A comprehensive range of childcare services
- Family leave schemes
- Cycle loan scheme
- Discounted bus travel and Season Ticket travel loans
- Membership to a variety of social and sports clubs
- A welcoming and diverse community

**About the Role**

The role will undertake regular checks to ensure alignment and completeness of Purchasing Department records i.e. hard copy preferred supplier contracts match contract database records and information published to devolved departments/colleges via the Purchasing Department web pages.

You will review Purchasing Department records to flag overdue actions to members of the Purchasing Department e.g. expiring preferred supplier contracts, overdue supplier reviews, and manage the schedule of due diligence checks on preferred and contracted suppliers.

The role will make administrative arrangements for UPD team meetings, interviews, training sessions, network events, category purchasing & working groups and supplier meetings including room booking, catering, travel and accommodation arrangements for staff, and support the Director of Purchasing as required.

The role will support the Purchasing Systems Administrator, updating routine sources of information on the website as required and providing cover as requested in respect of Oracle support activities such as processing approvals of new supplier set-up requests & hosted catalogue amendments.

The role will support the wider team with large scale procurement projects, loading invitation to tender documents onto Intend (tendering system) under the direction of the relevant Purchasing Department staff member, and download/distribute documents received from suppliers.

You will be based in Hythe Bridge Street but you may be able to agree a pattern of regular remote working with your line manager.

**About You**

You will be able to organise your own workload and work independently to achieve deadlines ,with excellent attention to detail.

You will have good communication skills and have experience of using standard computer programs (Outlook, Word, Excel, Teams).

You will have previous experience of working as part of a team in an office environment.

**Application Process**

Interviews will take place on Tuesday 12 December 2023 and will be in person

**Committed to equality and valuing diversity

  • Temporary Purchasing

    4 weeks ago

    Oxford, United Kingdom Allen Associates Full time

    Do you have experience managing complex administrative processes and possess excellent customer service skills? **Temporary Purchasing & Administration Officer Responsibilities** - To meet and greet visitors when they arrive - To raise purchase orders and process invoices using Oracle, ensuring all transactions are carried out accurately - To log credit...

  • Administrative Assistant

    4 days ago

    Oxford, United Kingdom University of Oxford Full time

    **_This is a re-advertisement, previous applicants need not apply._** We are seeking a part-time (21 hours per week over 3 full-time days 8am - 4pm) Administrative Assistant to join the Administration team of Oxford Thermofluids Institute, Department of Engineering Science, located at Southwell Building, Osney Mead, OX2 0ES. The post is permanent. You will...

  • Facilities Administration Assistant

    4 weeks ago

    Oxford, United Kingdom University of Oxford Full time

    **Join Our Team as Facilities Administration Assistant!** The University of Oxford is seeking an organised and meticulous individual to join our Estates Services team as a Facilities Administration Assistant. You will help support operations across Oxford's prestigious campuses by managing financial records, purchase orders, invoices and more. The...

  • Junior/Assistant Buyer

    2 days ago

    Oxford, Oxfordshire, United Kingdom Inside Out Purchasing & Supply Full time

    Inside Out Purchasing and Supply has been engaged to recruit a Junior/Assistant Buyer for a leading Oxfordshire based retail client This will be a varied role working with the Senior Buyer in managing a range of categories. To be considered for this role you will experience in a retail/product related Buying department and be looking to make your next...

  • Buyer - Indirect Purchasing

    4 days ago

    Oxford, United Kingdom Vibe Recruit Full time

    Buyer - Indirect Purchasing - Automotive Manufacturing Responsibilities As the Buyer your primary responsibility will be to support the Purchasing Manager in performing all purchasing tasks including; planning, optimisation, supplier liaison and negotiation as dictated by the business requirements. A key part of the role will be supplier nomination, you...

  • Buyer - Indirect Purchasing

    4 days ago

    Oxford, United Kingdom Vibe Recruit Full time

    Buyer - Indirect Purchasing - Automotive Manufacturing Responsibilities As the Buyer your primary responsibility will be to support the Purchasing Manager in performing all purchasing tasks including; planning, optimisation, supplier liaison and negotiation as dictated by the business requirements.A key part of the role will be supplier nomination, you will...

  • Finance Administrator

    7 days ago

    Oxford, United Kingdom NIOX Full time

    **About NIOX** In order to support these activities we are currently seeking a Finance Administrator. **Key Responsibilities of Role**: The Administrator supports and works closely with the Assistant Accountant to ensure the smooth running of the Oxford office, including the Finance department, by undertaking many of the administrative tasks of the...

  • Administrative Assistant

    7 days ago

    Oxford, United Kingdom University of Oxford TSS Full time

    Location: - Oxford City Centre- Category: - Administration- Vacancy Type: - Full-time (temporary)- Pay rate: - £13.56 p/hr + holiday pay- Web advert**Vacancy ID**:15874**Start date**:ASAP - **Duration**:4 weeks initially - Are you hard working with the ability to multi-task and previous administrative experience? A Central Oxford University Faculty are...

  • Administrative Assistant

    3 weeks ago

    Oxford, Oxfordshire, United Kingdom Douglas Scott Legal Recruitment Full time

    OxfordAdministrative Assistant / Facilities Assistant Full time 35 hours per week My client, a leading law firm based in Oxford are looking for a Facilities Assistant / Administrative Assistant to join the team. They will consider any candidate with great customer service or administrative experience.This is an office based role working 35 hours a week...

  • Buyer - Indirect Purchasing

    7 hours ago

    Oxford, Oxfordshire, United Kingdom Company: Full time

    Find jobs in the automotive retail industry Buyer - Indirect Purchasing - Automotive ManufacturingResponsibilitiesAs the Buyer your primary responsibility will be to support the Purchasing Manager in performing all purchasing tasks including; planning, optimisation, supplier liaison and negotiation as dictated by the business requirements.A key part of the...

  • Administrative Assistant

    7 days ago

    Oxford, United Kingdom University of Oxford TSS Full time

    Location: - Oxford City Centre- Category: - Administration- Vacancy Type: - Full-time (temporary)- Pay rate: - £13.44 per hour + holiday pay- Web advert**Vacancy ID**:14730 We are currently recruiting for a temporary Admin Assistant for a centrally based Oxford University College, starting asap on a full-time basis. **Duties**: - Assist in producing and...

  • Administrative Assistant

    2 weeks ago

    Oxford, Oxfordshire, United Kingdom Douglas Scott Legal Recruitment Full time

    OxfordAdministrative Assistant / Facilities AssistantFull time 35 hours per week My client, a leading law firm based in Oxford are looking for a Facilities Assistant / Administrative Assistant to join the team. They will consider any candidate with great customer service or administrative experience.This is an office based role working 35 hours a week...

  • Buyer - Indirect Purchasing

    13 hours ago

    Oxford, Oxfordshire, United Kingdom Disclaimer: ANY-Web Ltd. Full time

    Buyer - Indirect Purchasing - Automotive Manufacturing Responsibilities As the Buyer your primary responsibility will be to support the Purchasing Manager in performing all purchasing tasks including; planning, optimisation, supplier liaison and negotiation as dictated by the business requirements. A key part of the role will be supplier nomination, you...

  • Temporary Administrative Assistant

    7 days ago

    Oxford, United Kingdom Allen Associates Full time

    This is a wonderful opportunity to work for a collaborative, dynamic and closeknit team as a Temporary Administrative Assistant for a period of 6months. Starting as soon as possible, your role will combine two main areas of focus: supporting with academic administration and assisting the Office Manager with the daily running of the office. **Temporary...

  • Temporary Finance Admin Assistant

    4 weeks ago

    Oxford, Oxfordshire, United Kingdom Bond Williams Full time

    Scientific company seeks a detail-oriented Finance Administrative Assistant to join their growing team. This role involves providing essential support to the finance team in various administrative functions. Initially temporary with the veiw to go permanent as opportunites become open. As Temporary Finance Administrative Assistant Responsibilities include: ...

  • Administrative Assistant

    4 weeks ago

    Oxford, United Kingdom University of Oxford TSS Full time

    Location: - Oxford City Centre- Category: - Administration- Vacancy Type: - Full-time (temporary)- Pay rate: - £13.56 p/hr + holiday pay- Web advert**Vacancy ID**:16037**Assignment length**:12 weeks**Start date**:2nd April 2024- **Duties** - To provide academic administration support for the Prelims examinations, and assist with the co-ordination of the...

  • Administrative Assistant

    4 weeks ago

    Oxford, United Kingdom University of Oxford TSS Full time

    Web advert - Vacancy ID: 13727- Do you have keen attention to detail? Have you previously worked in office administration? Would you be interested in assisting at a prestigious University event?- If so, our new Administrative Assistant position may be ideal for you. Based in Oxford city centre, this is a full-time position for a duration of 4 weeks, at a...

  • Outreach Delivery Resource Assistant

    7 days ago

    Oxford, United Kingdom University of Oxford TSS Full time

    Location: - Oxford City Centre- Category: - Administration- Vacancy Type: - Full-time (temporary)- Pay rate: - £13.56- £15.60 per hour DOE + holiday pay- Web advert**Vacancy ID**:16431- Are you Oracle trained, with strong Excel skills and experience in financial processing? A central Oxford University department are looking for an Outreach Resource...

  • Purchaser (Operational Buyer)

    7 days ago

    Oxford, United Kingdom Oxford Photovoltaics Ltd Full time

    Exciting opportunity to join a progressive company in a new role. Oxford PV is looking for a hands-on Purchaser who will be responsible for the procurement function within the company. **Background** Oxford PV is the pioneer and technology leader in the field of perovskite solar cells. Our company was established in 2010, as a spin-out from the University...

  • Administrative Assistant

    2 weeks ago

    Oxford, United Kingdom allen-associates Full time

    Are you an experienced administration professional looking to take the next step in their career? A fantastic opportunity has arisen for an organised and confident individual to join a friendly boutique finance company. Our client is seeking self-reliant individual, ready to sink their teeth into the role and support the company in a variety of...