Band 3 Research Administrator

5 months ago

Birmingham, United Kingdom University Hospitals Birmingham Full time

**Job summary**:
The post holder will the manage CRF Laboratory specimen reception. On a daily they will ensure samples are booked in correctly and processed by the laboratory staff in a timely manner. They will be responsible for drawing up the weekly schedule this will include booking couriers, ensuring shipping boxes containing dried ice are ordered then shipped correctly.

Applicants should be educated to GCSE standard or equivalent in English Language and Mathematics and possess excellent numeracy and written/verbal communication skills. Demonstrable experience of Microsoft packages, especially Microsoft Excel is required.

**Main duties, tasks & skills required**:
Key duties

To manage and organise the Laboratory team electronic schedule -scheduling appointments and coordinating annual leave in conjunction with the lab manger.

Take responsibility for monitoring the laboratory bookings and ensure that the scheduling database (CRFManager) is updated with new bookings on a daily basis.

To receive, sign and document for incoming goods such as dry ice or study kits/consumables.

To report and document any instance or event which may cause a service delivery failure e.g. mislabelled, unlabelled or missing specimens and the rejection of unsuitable samples.

Assist with telephone or nurses enquiries in a timely manner.

To assist in the continuous monitoring system (Tutela) and report to technicians / managers as appropriate, to include completing morning and evening routine departmental checks.

Regularly liaising with the Laboratory Manager / Senior Technician to ensure priorities are met dependent upon departmental workload.

To arrange requests with Estates, Medical Engineering and external engineers for repairs to laboratory equipment.

To order laboratory items as required and / or organise the ad-hoc ordering of specialist items of equipment for the laboratory team as required.

Design and create miscellaneous documentation using own initiative or under direction of Laboratory Manager.

**About us**:
We are recognised as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this.

Our commitment to our staff is to create the best place for them to work, and we are dedicated to:
Investing in the health and wellbeing of our staff, including a commitment of offering flexible working where we can;
Offer our staff a wide variety of training and development opportunities, to support their personal and career development objectives.

UHB is committed to ensuring that our staff are treated fairly and feel that they belong, by creating a kind and inclusive environment. This is about equity of opportunity; removing all barriers, including discrimination and ensuring each individual member of staff reach their true potential, achieve their ambitions and thrive in their work. This is more than words. We are taking action. Our commitment to an inclusive culture is embedded at all levels of the organisation where every voice is heard, driven by our diverse and active staff networks, and at Board level by the Fairness Taskforce led by our CEO. We nurture a culture which empowers staff to challenge discriminatory behaviours and to enable people to bring their 'whole self' to a kinder, more connected and bold place to work.

**Job description**:
*Please Note : For a detailed job description for this vacancy, please see attached Job Description*

**Person specification**:
**Qualifications**:
**Essential**:
GCSE or equivalent in a science, English and Mathematics

ECDL or equivalent IT skills

NVQ 2 or equivalent comparable experience

**Experience**:
**Essential**:
Numeracy and literacy

Computer skills

Awareness of Patient confidentiality

**Disclosure and Barring Service Check**:

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