Purchase Order

5 months ago


London, United Kingdom UK Export Finance Full time

**Details**:
**Reference number**:

- 351529**Salary**:

- £37,000 - £41,800- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Higher Executive Officer**Contract type**:

- Permanent**Business area**:

- UKEF - Financial Control Division**Type of role**:

- Finance**Working pattern**:

- Flexible working, Full-time, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Westminster, LondonAbout the job

**Job summary**:
The Financial Control Division (FCD) is a friendly, dynamic, and fast paced team working at the heart of UK Export Finance. We are responsible for ensuring that effective financial control processes are in place. We co-ordinate the Department’s estimates, budgets and forecasting processes. We produce accurate and reliable monthly management accounts, annual accounts, and other published financial information. We manage the UKEF bank accounts, purchase ledger, fixed asset registers and the general ledger (CODA). We advise on accounting treatments, own the UKEF accounting policies and are working with others across the organisation and beyond to implement large scale changes in our accounting policy, systems, and processes in order to operationalise IFRS 9 and IFRS 17.

Our friendly and collaborative team is growing to support a larger UK Export Finance. Not only has the demand for UK Export Finance products significantly increased since the pandemic, the business is operating in a more uncertain market than it has seen in a long-time meaning activity on claims and recoveries is also increasing. It’s therefore an exciting time to join us as we support a business that is at the heart of delivering government export and trade policy to build the UK economy back stronger. We are also in a unique period of transition as we prepare to implement a new general ledger and purchase to pay system. This will offer the successful applicant a once in a lifetime opportunity to experience, and indeed, help shape and contribute to this transformational change.

**Job description**:
Financial Control Division (FCD) is responsible for ensuring that proper financial control processes are in place and to ensure the accuracy and reliability of the financial statements and other published financial information, in order to satisfy the Accounting Officer’s responsibility with regard to regularity and propriety of UK Export Finance’s dealings.

The position will sit within the Financial Planning team at the heart of the Finance Control Division. The jobholder will manage the Purchase Order and Invoicing team’s responsibilities, they will task manage one Executive Officer (EO) to meet the team’s workloads and liaise with stakeholders to ensure the team carries out its duties. The position will also manage the Government reporting that sits with the team (£25k Transparency reporting, £500 Government Procurement Card (GPC) transparency and processing).

**Person specification**:

- UKEF financial transparency reporting.
- Processing GPC payments and receipts.
- Task Management for one Executive Officer (EO).
- Continuous improvement for the Purchase Order and Invoicing team.
- Timely processing of all invoices in line with the guidelines outlined by Finance and Procurement.
- Support development of new Purchase and Invoicing processes to increase automation and productivity.
- To carry out UKEF purchase order processing - raising and issuing Purchase Orders
- Create documents, reports, correspondence from the information provided.
- Being a Finance champion to promote a culture of good financial management.

**Qualifications**:
**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Managing a Quality Service
- Delivering at Pace
- Communicating and Influencing

**Technical skills**:
We'll assess you against these technical skills during the selection process:

- Technical assessment relevant to the duties of the role.
- Technical questions relevant to the role.

**Benefits**:

- Alongside your salary of £37,000, UK Export Finance contributes £9,990 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%

Things you need to know

**Selection process details**:

- This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Ability, Experience and Technical skills.**Sift**
- Experience
- Ability
- Technical Behaviours- Previous experience in a role which includes raising purchase orders and processing invoices.

**Interview**

If you are successful following the sift stage, you will be invited to an initial interview; this will include



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