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Executive Assistant

3 months ago

London, United Kingdom Treatment Studio Full time

This is an excellent opportunity for an _**Executive Assistant **_to_ join our Studio based in Borough, London.

We are an award-winning creative studio and one of the most prolific multidisciplinary design and production practices working in art and entertainment. We create experiences for live music tours, festivals, art installations, experiential spaces, branding campaigns and theatrical productions.

Treatment Studio’s expertise comprises multimedia content production, stage, lighting & set design, and the creation of interactive & mixed-reality environments, allowing for a seamless production and creative experience.

We are looking for a motivated person to help cover a range of responsibilities in our Central London Studio. This role requires a full time in-office presence.

**Responsibilities include**:

- Provide executive support to the Partners.
- Manage daily schedules, including meetings, appointments, and travel arrangements.
- Greet and welcome guests as soon as they arrive at the office.
- Answer, screen and forward incoming phone calls.
- General studio maintenance and upkeep including sourcing, booking and management of any key contractors such as plumbers, electricians, security etc.
- Ensuring the studio is kept tidy and well stocked on a day to day basis - tea, coffee, milk, toilet roll etc.
- Managing studio deliveries.
- Open the studio on a daily basis, prepare the studio for locking up at night.
- Managing the individual spend on Revolut cards and keep updated records of office expenses and costs
- Arranging travel and accommodations for assigned senior executives:

- Ground transport to and from airport
- Booking flights
- Arranging necessary visas or customs paperwork
- Booking accommodation
- Management of requirements/expenses whilst abroad - mobile phone, per diems, business uber accounts, hire cars etc.
- Coordinating birthdays, studio outings and Christmas party
- Managing holiday and sickness of employees
- Ensuring good well being of all members of the studio
- Maintaining a safe and healthy studio environment.

**Requirements**:

- Previous PA experience essential
- Experience of managing the needs of multiple people in a fast-paced environment
- Experience managing multiple, complex diaries across different global time-zones
- Experience in using Google Drive / slides & Microsoft Suite Office (PowerPoint / Excel / Word) and keen to use new technology
- Strong, demonstrable communication skills, with the confidence and tact to liaise with a wide cross-section of senior level and external contacts, while building good interpersonal relationships
- Ability to use discretion and handle sensitive and confidential information
- Ability to handle a fast paced environment and work diligently and accurately under pressure
- Excellent attention to detail with a 99.9 % level of accuracy
- Self-motivated, proactive, and a team player with the ability to work independently on their own initiatives.
- Experience with coordinating complex travel and visa procurement is a strong plus
- Personable, friendly and confident

**Location**:Borough, London. Role requires on-site presence 5 days/week.

**Length of Contract**:Full time position.

**Start Date**:ASAP

**Salary**: £25,000.00-£32,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Private medical insurance

Schedule:

- Monday to Friday
- Weekend availability

Work Location: In person

Expected start date: 13/04/2024