Junior Administrative Assistant
4 weeks ago
**About Stelmain**
We are a small highly knowledgeable team of professionals who are long established in the Scottish property market. With an impressive property portfolio in Glasgow and throughout Scotland, Stelmain is a key player in the city. The business has worked successfully with many clients, supporting them with their property needs and being a partner for them as their business grows and develops.
**Role overview**
As Junior Administrative Assistant you’ll play a key role in ensuring the smooth operation of our office with a focus on providing support to the Property Administration and Finance Teams. Your responsibilities will cover a variety of tasks, allowing you to develop essential skills and gain valuable experience.
Key responsibilities include, but are not limited to:
- Administration tasks
- Assist with Excel & Property/Accounts System data entry, with a focus on accuracy and efficiency
- Handling document preparation and scanning
- Handle incoming and outgoing mail and shipments
- Filing and file maintenance
- Organising and maintaining files for Finance and Property records as required
- Maintaining organisation of property keys and logbook of sign ins & outs
- General office support
- Greet visitors and answer incoming calls in a professional and courteous manner
- Manage office supplies inventory and place orders as needed to maintain adequate stock levels
- Preparing meeting room for external meetings
- Assist with organising company events
- Other various tasks as they arise
Qualifications and Skills:
- Positive attitude: No specific experience is necessary, but a strong work ethic and a positive attitude are essential
- Strong IT knowledge & skills: comfortable using Excel in particular, and other MS Office products
- Good organisational and time management skills: an ability to prioritise workload
- Willingness to learn and adapt to change
- Collaborate with colleagues to ensure effective communication and teamwork across the business.
Location & hours: onsite, Hope Street, Glasgow City Centre; Monday-Friday 9am to 5pm* *4pm finish three out of four Fridays on a rota basis
Reports to: Finance Director
Pay: £21,000.00 per year
**Benefits**:
- Company pension
Schedule:
- Monday to Friday
Supplemental pay types:
- Performance bonus
Work Location: In person
Application deadline: 03/05/2024
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