Events Coordinator

2 weeks ago


Aberdeen, United Kingdom D.C. Thomson & Co. Ltd. Full time

DC Thomson

Closing Date: 11/07/2023
- Dundee or Aberdeen
- DC Thomson

People are at the heart of everything we do and building audiences into long-lasting loyal communities is a key priority over the next five years.

As we continue to deliver the very best for our clients and customers, we have an exciting entry level position within our events team.

This is a fantastic opportunity to begin your event management career supporting a team of experienced event management professionals with a depth of experience in the production and delivery of our high-quality events within the DC Thomson portfolio across the UK. This role will give you hands on experience coordinating a range of events from virtual events, live events, hybrid events, launch events, conferences, consumer exhibitions, award dinners and black-tie events.

**What will you be doing as Events Coordinator?**
- Support the Event Manager to source and negotiate supplier agreements for events
- To source and book event MC’s, speakers, entertainment, food, venues, AV, print, guest gifts, travel, accommodation, photographers, videographers, room dressing and any other appropriate supplier products/services
- Working closely with the sales team to ensure the sponsorship benefits are delivered to each event sponsor
- To manage sponsor relationships successfully
- Supporting the Event Manager to deliver each event within the cost budget
- Support with the event on the day
- Manage the delivery and production of smaller events including virtual events
- To co-ordinate staff working at the event including a staffing schedule
- To produce and manage a media plan to support each event
- To liaise with internal departments to ensure an effective media plan is implemented to support the event
- Admin support for the Sales Managers
- To work as part of a team and help colleagues as and when required
- To update event websites and social platforms as and when required
- To provide accurate and up-to-date forecasting information to the Senior Event Manager as and when required
- To provide progress reports on a weekly basis to the Senior Event Manager
- To represent DC Thomson in a professional manner at all times and behave as an ambassador for the business

**What we are looking for**
- Commercial knowledge, understanding of profit and loss, design, understanding of the events market, competitors etc
- An events qualification desirable but not essential
- Strong organisational skills, communication skills, numerical skills, writing skills, project management, presentation skills
- Ability to work under pressure, managing multiple projects
- Ability to work as part of a team
- Some experience in managing events, ability to create and manage P&Ls, ability to communicate at director level within organisations
- Experience working under pressure
- This is a full-time, permanent position, working 35 hours per week. The role presents the opportunity of hybrid working that must include 2/3 days in the Dundee or Aberdeen office. You must be willing to travel and able to work evenings and weekends when required. Driving license is preferred. We offer a generous package including 34 days holiday, Health Cash Plan, excellent Pension, a competitive salary, and many more staff discounts and benefits._


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