Defence Business Services

2 weeks ago


Bristol, United Kingdom Ministry of Defence Full time

**Details**:
**Reference number**:

- 295444**Salary**:

- £54,440**Job grade**:

- Grade 7**Contract type**:

- Fixed Term**Length of employment**:

- This is a Fixed-term Appointment until 2030 aligned to the current Pan Government Management Contract. This post will therefore begin from 1 June 2023 and end on 31 December 2030.**Business area**:

- MOD - Head Office & Corporate Services - DBS - Digital, Information & Technology (DIT)**Type of role**:

- Procurement and Contracts Management**Working pattern**:

- Flexible working, Full-time, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Abbey Wood North, Bristol, South Gloucestershire, South WestAbout the job

**Job summary**:
Are you a dedicated person who is passionate about making a difference?

Would you like to work for the Ministry of Defence?
- Defence Business Services (DBS) is one of the largest shared service organisations in Europe that provides a wide range of corporate services, to over 1.2 million end users, including serving and past military and families, as well as MoD civil servants and industry. DBS delivers large scale administration and smaller specialist services to enable the wider MOD to focus on its core aims, maintaining the UK’s Defence and Security. Services include Human Resources, Pay, Veterans, Finance and Procurement.- Our Vision - To support UK defence customers with outstanding service every time.
- Our Mission - Together we will proudly support Defence, continuously improving and delivering flexible, timely, sustainable and value for money services that underpin the whole force and enhance operational capability.

DBS is committed to creating a great place to work for all our colleagues. We are building an inclusive culture and respectful environment that reflects the diversity of the society.

We want to maximise the potential of everyone who chooses to work for us through opportunities to develop your skills and experience. We also offer a range of flexible working patterns and support to make a fulfilling career accessible to you and offer a Civil Service pension with an average employer contribution of 27%. Where your role permits, we support a blended working approach alternatively known as hybrid working.

Come and join the DBS community today

As our Pan Government Records Management Contract (PGRMC) Lead you will ensure that our obligations are met to manage the Contract on behalf of MOD and Other Govt Departments, working closely with Commercial colleagues to ensure this offers best value for money and holding levels are reduced over time.

The current Contract expires in 2028 and you will have a key role in informing the contract arrangements and securing a smooth transition.

**Job description**:

- Monitor performance of PGRMC supplier against agreed KPIs and chair regular performance meetings.
- Responsible for the identification and management of opportunities and risks associated with current and future contract arrangements.
- Provide leadership for the PGRMC Team.

Work with the DD Information Stewardship team and Head Office Commercial to:

- Provide SME input on MOD specific requirement, including:

- Understanding the internal stakeholder model so that appropriate processes are in place to enable efficient use.
- Fundamental knowledge of volumes of current and future record holdings to ensure that adequate capacity is maintained.
- Understanding of how, current initiatives to reduce existing holdings and those initiatives that ensure appropriate archiving of records stored offsite, impact the future requirement.- Support development of a pan government view of archiving to ensure that this is at the centre of the procurement. This would include:

- Knowledge of OGD stakeholders, both to the current contract and those interested in future contract, so that true economies of scale can be realised for all.
- Ability to engage with OGD’s, to help identify totality of government requirement to ensure VFM is achieved through the replacement contract by agreeing a unified approach to archiving.
- Understanding of current best practice, and poor behaviours, of customers and suppliers, to ensure contract drives best practice going forward.
- Provide support to OGD customers, to ensure they do not feel abandoned by the renewal process, and therefore maintaining the current good relationships necessary for the running of the PGRMC though to its completion.- Support financial approval process for the replacement contract:

- Input into Review Note potentially starting in 2026/7
- Supporting development of risk plans and CMP including Scoping requirement for CM resource required to close down the PGRMC then implement and manage new contract going forward
- Other activities in support of approvals such as agreeing KUR's, IA, cost modelling.**Person specification**:

- Experience of leading contract management functions, significa



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