Defence Business Services

2 weeks ago

Bristol, United Kingdom Ministry of Defence Full time

**Details**:
**Reference number**:

- 296702**Salary**:

- £33,830- per annum (pro rata) with generous employer pension contributions of approx. 27% depending on your salary.**Job grade**:

- Higher Executive Officer**Contract type**:

- Permanent**Business area**:

- MOD - Head Office & Corporate Services - DBS- Finance & Corporate Services (FC&S)**Type of role**:

- Policy**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Abbey Wood North, Bristol, South Gloucestershire, South WestAbout the job

**Job summary**:
Are you a dedicated person who is passionate about making a difference?
- Would you like to work for the Ministry of Defence?
- Defence Business Services (DBS) is one of the largest shared service organisations in Europe that provides a wide range of corporate services, to over 1.2 million end users, including serving and past military and families, as well as MoD civil servants and industry. DBS delivers large scale administration and smaller specialist services to enable the wider MOD to focus on its core aims, maintaining the UK’s Defence and Security. Services include Human Resources, Pay, Veterans, Finance and Procurement.- Our Vision - To support UK defence customers with outstanding service every time.
- Our Mission - Together we will proudly support Defence, continuously improving and delivering flexible, timely, sustainable and value for money services that underpin the whole force and enhance operational capability.

**DBS is committed to creating a great place to work for all our colleagues. We are building an inclusive culture and respectful environment that reflects the diversity of the society.**

**We want to maximise the potential of everyone who chooses to work for us through opportunities to develop your skills and experience. We also offer a range of flexible working patterns and support to make a fulfilling career accessible to you and offer a Civil Service pension with an average employer contribution of 27%. Where your role permits, we support a blended working approach alternatively known as hybrid working.**

**Come and join the DBS community today**

**Job description**:
The DBS Secretariat has two roles: 1) responsibility for co-ordinating and drafting responses to Ministerial briefing requests, Ministerial correspondence, parliamentary questions, and Freedom of Information Requests, and 2) supporting the monthly DBS Board and quarterly Customer Board both chaired by the Chief Executive.

As one of four assistant team leaders, this is a high-profile post primarily acting as the Secretary to the boards engaging with senior leaders and facilitating strategic decision making and monitoring of action delivery through the timely preparation of agenda, commissioning and distribution of actions and papers and maintaining accurate records of meetings. Secondary will be taking ownership of more complex and problematic cases and drafting correspondence or briefs.

Key to success will be the ability to work in a fast-paced environment, to engage with members of the Executive Leadership team and Subject Matter Experts and across the department and to establish effective and beneficial relationships. Close liaison with the Chief Executive’s office will be necessary and there may be opportunity to support or provide cover during periods of absence.

You will:

- Directly manage one AO Administrative Officer
- Act as secretary to the DBS Board and Customer Board by maintaining a forward look of business agreed with the Chief Executive, preparing agenda, commissioning and distribution of actions and decision papers, the taking of minutes and maintaining accurate records.
- Oversee support to the three Non-Executive Directors including onboarding, recording of declarations of interest, and scrutiny of pay and expenses.
- Deal with Requests for Information (on DBS owned and managed information) in accordance with the Freedom of Information (FOI) Act and the Environmental Information Regulations (EIR).
- Draft as necessary formal responses to Ministerial correspondence or briefing requests, ensuring that Parliamentary, political and presentational aspects of Ministerial submissions are given full consideration.
- Ensure that all business is handled in a timely, accurate and balanced way meeting Departmental targets.

**Person specification**:
The individual filling this post needs to:

- Be able to build and maintain strong, effective relationships across a broad spectrum of stakeholders.
- Be curious and tenacious, tackling problems and identifying solutions.
- Have excellent communication skills including the ability to communicate thoughts and ideas, verbally or in writing, simplifying complexities and adapting communication so others can understand.
- Be precise Manage and support others in the development of skills and knowledge required to

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