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Finance and Resources Administrator

3 months ago

Liverpool, United Kingdom Open Awards Full time

This is an exciting opportunity to join the small Finance and Resources team at Open Awards as a Finance and Resources Administrator. We are looking for an individual with excellent attention to detail, good IT skills, and the ability to follow procedures. Finance experience is desirable but not essential. The role will focus on supporting the Finance and Resources Officer to meet monthly deadlines by running reports, processing all financial transactions and general administrative support.

**FUNCTIONS OF THE POST**:

- To provide efficient and effective administrative support for the finance and resources functions of Open Awards.
- To work with the Finance & Resources Officer in the timely and accurate processing of financial transactions.
- To ensure continuous improvement of Open Awards finance systems and procedures.
- To provide excellent customer service both internally and externally.

**MAIN DUTIES AND RESPONSIBILITIES**:

- To answer the finance telephone line to respond to queries.
- To carry out processing and issuing of customer invoices on Sage Accounts package, setting up customer accounts and maintaining the Customer Ledger.
- To carry out processing of purchase invoices in Sage, reconciling invoices with order forms and statements, and maintain Supplier accounts on the Purchase Ledger.
- To process staff expenses and contractors’ invoices accurately and efficiently.
- To process payments for suppliers and contractors via BACS internet banking.
- To process other bank payments such as direct debits, bank transfers.
- To process receipts from customers and other bank transactions daily, allocating income received via BACS, cheque or card to customer accounts.
- To run monthly invoicing reports from Quartz or Xams databases for approval by Finance Officer or Director of Finance, liaising with Open Awards colleagues from other teams in relation to any identified errors.
- To liaise with suppliers and customers regarding queries or enquiries escalating more complex queries to colleagues as appropriate.
- To deal with internal and external correspondence with respect to finance, in a confidential manner.
- To ensure documentation relating to financial transactions is saved appropriately.
- To order goods or services as may be required on occasion, under the authorisation of the budget holder.
- To provide administrative support in relation to Human Resource procedures, as required.
- To perform general administrative duties including data entry, word-processing, scanning or as required by the nature of the role.

**General Responsibilities**:

- Maintain up to date records in the Open Awards database and network drives in accordance with policies and procedures.
- Carry out any other duties as specified, from time to time by the Management Team.
- Follow Open Awards procedures accurately and reliably.
- Present a professional approach
- To travel to and work from any site that the duties of the job may require
- To support the organisation’s commitment to equality and diversity and to promote non-discriminatory practices in all aspects of the work undertaken.

**Open Awards Mission, Vision and Values**

**Our Vision is**:
To change lives through learning.

**Our Mission Statement is**:
To support educational achievement for all learners.

**Our Values are**:

- Excellence: To exceed standards in all we do, inspire excellence in our staff, centres and learners, and deliver a personalised customer service that surpasses expectations.
- Respect: To foster a culture of respect and inclusiveness, being receptive to each other and customers, and acting with integrity.
- Innovation: To listen, learn, discover and develop; to respond effectively to and invest in our staff, centres and learners.
- Aspiration: We strive to be visionary and influential.

This job description is not intended to be either prescriptive or exhaustive; it is issued as a framework to outline the main areas of responsibility at the time of writing.

**Job Types**: Full-time, Permanent

**Salary**: £21,000.00 per year

**Benefits**:

- Company pension
- Flexitime
- On-site parking
- Sick pay
- Work from home

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus scheme

**Education**:

- GCSE or equivalent (required)

**Experience**:

- Administration: 1 year (preferred)

Work Location: Hybrid remote in Liverpool, L24 8RN

Application deadline: 18/03/2024