Office Administrator

7 months ago


Aberdeen, United Kingdom Bluewater Energy Services Full time

Location

Aberdeen

Hours

Part time

About the job

Ensure efficient internal and external communications e.g. receiving incoming calls/mail and dis-patching outgoing calls/mails. Provides general administration support including, but not limited to, out-going correspond-ence, emergency response rotas, distribution of documents (internal and external) and ensuring distribution lists and address directories are kept up-to-date. Make/assist in travel arrangements, (building) access, meeting room reservations, discipline ac-tivities and lunch orders. Prepare and organise activities, events and meetings; prepare and distribute meeting minutes as directed. File, process and maintain relevant (department, project) information on Bluewater's systems. Focal point for facilities visits (e.g. utilities, air conditioning, IT and security) and escalates mat-ters arising from facilities to the right department. Assists with key document manual and electronic filing and liaison with Document Control. Administrative tasks associated with new staff and temporary personnel.

What we offer

Employed by Bluewater Services UK Limited, we offer the following: A competitive salary. 20 hours per week - Part time / Job share position based in our office in Portlethen, Aberdeen. Annual leave entitlement of pro-rata 27 days per year plus 8 public holidays. A comprehensive suite of health and well-being benefits. Attractive pension arrangements. A welcoming family focused company which offers room for growth, autonomy and a busy so-cial calendar.

**Requirements**:
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