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Administrator / Facilities Support Coordinator

2 months ago

Nottingham, United Kingdom Quotient Sciences Full time

**Company Overview**

Our growing and successful business comprises of over 350 talented individuals in an environment where everybody counts and is instrumental to our success.

People join Quotient Sciences because we are a respected drug development services business, specialising in delivering innovative solutions that integrate formulation development, real time GMP manufacturing and clinical testing. We pride ourselves on the quality of our services and our engaged culture. We are passionate about helping our customers get new medicines to market.

Learning and development is at the heart of our culture at Quotient and you will be given every opportunity to reach your potential with us. You’ll be recognised for your contribution and rewarded with a competitive salary & a whole host of benefits.

**The Role**

We have a fantastic opportunity for an experienced Administrator/Facilities Support Coordinator to join our team on a permanent, full-time basis in Nottingham. You will provide a first-class service covering either of our reception areas and become part of a truly unique and exciting company.

As the first point of contact for our visitors, you will be responsible for managing a busy switchboard and directing enquiries to the right part of the business. You will be expected to demonstrate excellent customer service to everyone that you meet whilst delivering a high standard of administrative support to the wider site; arranging travel and hospitality, organising shipments, calendar management and credit card payments.

**In addition, you will**
- Make sure visitors have signed in/out correctly
- Liaise with shipment and courier companies to ensure a smooth collection/delivery of products into and out of the company
- To provide general practical support on a day to day basis for Facilities Management
- Daily update of worksheets to log company shipment activities (Excel)
- Sort and distribute post and internal mail
- Franking of all outgoing post, replenish franking machine
- Arranging DHL shipments
- Monitoring stationery stock levels and dealing with weekly stock replenishment
- Dealing with all incoming faxes, and distribute to the relevant person
- Filing, photocopying and shredding paperwork
- Provide administrative and business support to the wider team, working effectively with colleagues in the reception/administration team and other areas of the business, to achieve objectives.
- Fire Alarms - when necessary, completing a smooth evacuation of Reception area and associated tasks required for this.

**Company benefits**:
In return, you will receive a competitive salary, a generous benefits package, excellent training and development, as well as an exciting career within a fast paced and dynamic business.

**Our commitment to Diversity & Inclusion**

Quotient Sciences business are advocates for positive change and conscious inclusion. We strive to create a diverse Quotient family by remaining committed to the development of our culture, equality, mindset, diversity & inclusions in the workplace.

As a global employer, we recognise the value in having an organisation that is a true reflection and representation of our society today. All applicants welcome.

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