Project Administration Officer

3 weeks ago


Cambridge, United Kingdom TRAFFIC International Full time

Our Project Support Unit is growing up, and we are looking for an enthusiastic and highly
organized Project Administration Officer who will be responsible for ensuring the
consistent and efficient administration of for projects which TRAFFIC International has financial
and reporting responsibilities. The role works closely with various members of the Project Support
Unit in Cambridge and throughout TRAFFIC, and will be the key contact point with external donors
for contractual and reporting issues.

SPECIFIC DUTIES

Reviewing, advising and negotiating on the terms of donor contracts and agreements.
Registration of projects and the maintenance of data in a central project database.
Organising any necessary outgoing project funding agreements and arranging for the timely
transfer of funds to TRAFFIC offices.
Advising the project team on the management of project finances, maintaining cash-flows and
assisting with budget forecasts and liaising with the project team on a day-to-day basis.
Maintaining project files and archive.
Working with TRAFFIC offices and staff to ensure the timely preparation and submission of
project financial reports, project technical reports and any other documents required by
donors.
Preparation, if required by donors, for project audits including the collection and review
of supporting documentation from the TRAFFIC offices.
Preparation of project documentation for annual statutory audit and providing additional
information during the audit as required.
Supporting as required the team on proposal development and proposal submissions for the
network.
Assisting in preparation for meetings where information on projects or proposal development
is required.
Assisting with the preparation of training materials and participation in training sessions
for network staff.

**REQUIREMENTS**:
Educated at least to A' level standard
Experience working in a similar position for a Government, NGO or charity organisation an
advantage
Relevant and proven experience in project administration, budgeting and contracting
Experience of working with USAID, FCDO and Government aid agencies an advantage
Experience working with financial reports and preparing donor/project reports.
Computer literate with an emphasis on using spreadsheets and Microsoft project an advantage
Excellent communication and interpersonal skills and have strong organisational ability
A good team player used to meeting tight deadlines and working under pressure and also
willing to work on own initiative
Strong fluency in written and oral English required with fluency in other languages an
advantage


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