Compliance Administration Officer

2 months ago

Cambridge, United Kingdom UK Health Security Agency Full time

**Details**:
**Reference number**:

- 272109**Salary**:

- £22,479 - £23,456**Job grade**:

- Administrative Officer**Contract type**:

- Permanent**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Addenbrooke’s Hospital, Cambridge, CB2 0QQAbout the job

**Job summary**:
UKHSA Cambridge plays an important role in providing a comprehensive and complex repertoire of specialist services to wide range of hospitals and GP practices across the East of England and beyond.

The post holder will assist the Laboratory Manager and laboratory team in providing administrative functions for regulatory compliance activity, ensuring that an efficient and effective support is provided to progress the quality, H&S and training regulatory processes to meet laboratory and UKHSA requirements in UKHSA East of England.

**Location**

**This is a lab-based role located onsite at Addenbrooke’s Hospital, Cambridge.**
- *Please be aware that this role can only be worked from within the UK and not overseas. Relocation expenses are not available.*_

**Working Pattern - **Full Time, Part Time, Job Share, Flexible Working

**Job description**:
As the Compliance Administration Officer your main responsibilities will include:

- Assist with maintenance and management of compliance records, including updating and formatting documents, supporting audit administration and report writing
- Attendance at laboratory all staff meetings
- Assisting with site specific compliance queries
- Updating compliance records e.g SOPs, Risk alert responses sheet, UKHSA Quarterly reports
- Support compliance lead BMS and laboratory management staff with coordination of associated activity and meeting arrangements.
- Assist with production of monthly Quality/Governance reports for contract/service user meetings
- Attend compliance activity meetings to take notes and prepare accurate minutes.
- To assist with telephone queries from external callers with regards to compliance activity and take and pass on messages for senior staff of the laboratory
- Liaising with the Laboratory Manager and Quality lead to ensure efficient administrative support of related work.
- Maintain a high standard of work and comply with departmental quality policy.
- Assist with the receiving of reporting queries from customers and suppliers.
- Ensure that all tasks are carried out to the required safety standard.
- Responsible for producing letters, meeting minutes, reports, scientific papers, newsletters and other documents.
- Assisting the Laboratory Administration Manager with compliance activity for stock management of stationery and computer consumables, laboratory stock levels.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.

**Person specification**:
**Essential**
- GCSE or O level Maths & English or equivalent
- ECDL or equivalent
- Evidence office administration training
- Evidence of varied experience of clerical and office procedures
- Previous experience in customer relations
- Evidence of experience in managing information and records
- Evidence of working with numbers
- Previous experience of work in the healthcare sector

**Benefits**:

- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%

Things you need to know

**Selection process details**:
**STAGE 1 - APPLICATION & SIFT**:
If you are successful at this stage, you will progress to an interview.

**STAGE 2 - INTERVIEW**

This competition will involve an interview by video or face to face.

Please note, as part of the selection process, you may be asked to prepare to deliver a presentation or take a test.

**Expected Timeline**:
**Shortlist**: Week commencing 13th March 2023

**Interviews**: TBC

Feedback will only be provided if you attend an interview or assessment.**Security**:
- People working with government assets must complete baseline personnel security standard (opens in new window) checks.**Nationality requirements**:
This job is broadly open to the following groups:

- UK nationals
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the Republic of Ireland
- relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
- certain family members of the relevant EU, EEA, Swiss or Turkish nationals

Further information on nationality requirements (opens in a new window)**Working for the Civil Service**:

- The Civi

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