Compliance Administrator
4 weeks ago
**About Malary**
Malary Ltd are a leading Waste Management and Recycling Company, we have an immediate vacancy for an Office Administrator. We are a small family run company specialising in the waste industry.
We have a close, friendly team who work together, support each other and are focused in delivering the best services possible.
**Role Summary**
To offer administrative and coordination support to the Compliance Manager, in Health, Safety, Environmental & Quality.
**Primary Responsibilities**:
- Administration to meet the attainment of ISO9001:2015 & 14001:2015 Certification
- Take part in Management Review meetings
- Obtain environmental data and update to support management systems
- Report environmental data to Regulators, as requested
- Monitor any new legislation on the legal register portal and communicate to management when applicable
- Schedule training and refresher training for employees, update training matrix and maintain details
- Manage the stock control and ordering of PPE on a monthly basis
- Support with delivery of new starter inductions
- Monitor visitor inductions
- Obtain and update KPI report spreadsheet for Compliance on a monthly basis for senior management review
- Chase suppliers for certificates/documents, maintaining supplier approval spreadsheet
- Complete PPQ questionnaire for suppliers as required
- Analyse update on maintenance data, Job cards/defects root cause and assist in solutions
- Maintain & update Asset Register
- Monitor Calibration & Certification of LOLER equipment
- Support the Compliance Manager with administration activities, where needed, in regards to External audits, health and safety and environmental issues
- Maintain the permit to work spreadsheet
- Assist with accident and incident investigations
- Conduct internal audits, reporting any non-conformances to staff
- Work with Compliance Manager to ensure all processes and procedures are adhered to and monitored closely
- Assist in continuous improvement projects
**Qualifications & Training**
- Educated to GCSE level, incl. Maths & English _(min. Grade 4, previously Grade C)_
- Business Administration certificate
**Experience**
- Demonstrable administrative experience in a demanding work environment
- Strong Microsoft Office experience (Word, Excel, Powerpoint, Visio)
- Basic knowledge of business compliance
**Qualities and Behaviours**
- Strong organisational skills
- Strong communication skills
- An ability to multi-task
- Approachable, with a helpful disposition
- Clear understanding of confidentiality
**Job Types**: Permanent, Full-time
**Salary**: £26,624.00-£28,080.00 per year
**Benefits**:
- Company pension
- On-site parking
- Referral programme
Schedule:
- 8 hour shift
Ability to commute/relocate:
- Cambridge, CB24 8PS: reliably commute or plan to relocate before starting work (required)
**Experience**:
- Compliance Administrator: 1 year (preferred)
Work Location: In person
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