Administrator/procurement and Project Support

2 weeks ago

Cambridge, United Kingdom Cambridge University Hospitals Full time

**Main area**
- Corporate - Unified Communications**Grade**
- Band 5**Contract**
- Permanent**Hours**
- Full time - 37.5 hours per week**Job ref**
- 180-F-235233-RE1**Employer**
- Cambridge University Hospitals NHS Foundation Trust**Employer type**
- NHS**Site**
- Addenbrookes Hospital - Corporate**Town**
- Cambridge**Salary**
- £28,407 - £34,581 p.a pro rata**Salary period**
- Yearly**Closing**
- 06/09/2023 23:59Job overview

We have an exciting opportunity for an Administrator/Procurement and Project Support Officer within the Unified Communications team at Cambridge University Hospitals NHS Foundation Trust. The role is based in the Unified Communications department, working in a small team, supporting and reporting to the Contracts and Finance Manager.

Main duties of the job

To provide a professional, effective, efficient, proactive and responsive administration service, and provide project and procurement support within the Unified Communications team, supporting in the delivery of services to the Trust

To manage a diverse workload, effectively ensuring the Operational Back-Office runs smoothly and efficiently to agreed processes and standards.

To ensure all project and procurement works are delivered in a timely and professional manner and delivered in accordance with agreed processes within budget.

To work in a professional manner ensuring a qualitative and comprehensive service is delivered that meets the expectations of the Deputy Operations Manager and the Contracts and Finance Manager.
- To represent the Unified Communications department within the Capital, Estates and Facilities Management Division and within the wider Trust.Working for our organisation

**Our Trust**

Cambridge University Hospitals (CUH) NHS Foundation Trust comprises Addenbrooke’s Hospital and the Rosie Hospital in Cambridge. With over 11000 staff and over 1100 beds the priorities of the Trust focus on a quality service which is all about people - patients, staff and partners. Recognised as providing ‘outstanding’ care to our patients and rated ‘Good’ overall by the Care Quality Commissioner, is testament to the skill and dedication of the people who work here. CUH’s values - Together - Safe, Kind, Excellent - are at the heart of patient care, defining the way all staff work and behave. The Trust provides accessible high-quality healthcare for the local people of Cambridge, together with specialist services, dealing with rare or complex conditions for a regional, national and international population.

Detailed job description and main responsibilities

Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities.

This vacancy will close at midnight on the 6th September 2023.

Interviews are due to be held on the 25th September 2023.

**Benefits to you**

We offer development opportunities and a wide range of benefits including on-site leisure facilities, shopping concourse, day nurseries and access to a great transport system with easy access to airports and rail travel.

Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases alternative working hours will be considered.

Person specification

**Qualifications**:
Essential criteria
- Educated to degree level or equivalent experience including: - Maths GCSE pass at Grade 4 or above - English GCSE pass at Grade 4 or aboveDesirable criteria

Minute Taking qualification
- Project qualificationExperience

Essential criteria

Experience of working in an office environment

Experience of creating office based processes

Data entry and production of management information and ad-hoc reports

Customer Service and dealing with enquiries in difficult situations

Prioritising, planning and organising own tasks

Working within guidelines

Experience of producing documents to a high standard

Experience of IT packages including Microsoft Office

Secretarial and/or administrative experience including diary management, coordinating and arranging meetings, minute taking and developing templates

Experience of managing a project or work package
- Complex administrative experience including data input and analysis of data, producing reports and working with documentation systemsDesirable criteria

Previous experience working in the NHS

Experience of working within PRINCE2 framework

Experience of working within a technically led department

Experience of working with Oracle Fusion
- Experience of managing suppliers and service providersKnowledge

Essential criteria

Understanding of confidentiality and data protection

Sound knowledge of office procedures

Understanding of customer service

Good working knowledge of Microsoft Office packages

Knowledge of the Trust including awareness of priorities
- Awareness of the Trust SFI and contract procurement standardsDesirable criteria

Understanding of Health and Safety/Gove

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