Senior Administrative Officer

1 month ago


Cambridge, United Kingdom HM Prison & Probation Service Full time

**Details**:
**Reference number**:

- 283340**Salary**:

- £23,637 - £29,046**Job grade**:

- Other- NPS Pay Band 3 National**Contract type**:

- Permanent**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Flexible working, Full-time, Part-time**Number of jobs available**:

- 2Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- This position can be based at NPS 27 WARKWORTH STREET CAMBRIDGE, CB1 1EG, NPS GODWIN HOUSE HUNTINGDON, PE29 3BD, NPS PETERBOROUGH MAGISTRATES COURT PETERBOROUGH, PE1 1EDAbout the job

**Job summary**:

- Please refer to Job Description**Job description**:
**Overview of the job**

This is a co-ordination and senior administrative role in the Divisional office, Function / Cluster local offices.

The jobholder will provide corporate support office-based activities to support the work of the Divisional and operational teams.

The jobholder acts as an interface between the Hub Manager, Business Manager and colleagues and other partners on a wide range of issues.

The job holder will report to the Hub Manager in Divisional offices and Business Manager in Function or Cluster offices and will have line management responsibilities for Administrative Assistants, Case Administrators and other administrative staff

**Summary**

The purpose of the role is to ensure efficient and effective business support and operational administrative services are provided to the Division, Function or Cluster.

The jobholder will support the Business Manager to ensure effective compliance with Health, Safety and Fire Regulations, acting as Single Point of Contact / Estates Liaison Officer for the buildings from which they operate.

In line with NPS policies and procedures, the job holder must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do.

The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position

**Responsibilities, Activities & Duties**

The job holder will be required to carry out the following responsibilities, activities and duties:
Management Support
- Development and implementation of business administration systems, databases and recording systems to support operational probation delivery.
- Preparation and collation of a range of documentation for a variety of purposes to support effective divisional, functional or cluster business activity and operational probation delivery
- Maintenance of ( or supporting the relevant Business Manager to maintain) Divisional, functional or cluster Registers such as Serious Further Offences, Freedom of Information, Accidents, Complaints, inputting data, monitoring agreed probation processes and ensuring completion in specified timescales
- Collection and distribution of monies to/from Imprest, and maintenance of related records.
- Act as Vetting Contact Point for the relevant division, function or cluster
- Monitor Travel Warrants, Bus passes, cheque book requests and assist with Purchase Orders where required, and within the agreed procurement arrangements
- Attend meetings and events to represent the relevant Business Manager as agreed from time to time

Health, Safety & Fire
- Ensure the timely reporting of problems, including repairs, defects and security issues with the building(s) to facilities contractors and maintain progress to reach satisfactory conclusions and ensure equipment is in good working order.
- Undertake and co-ordinate health and safety risk assessments, fire drills and ergonomic assessments at the relevant sites, or ensure they are undertaken. Reporting issues locally and to the Divisional HS&F Manager. Maintaining registers and coordinating training.
- Act as Cardinus Assessor, First Aider and Fire Warden and take forward actions to deal with local issues arising from incidents and DSE Assessments, or ensure that there are sufficient people able to undertake these roles at the relevant sites.

Effectively Manage and Develop staff
- To provide effective management and leadership to the team
- To proactively manage staff development, issues of underperformance, attendance, health and safety, employee relations and diversity matters. Adopt a consistent, fair and objective standpoint when making decisions in relation to individual staff issues
- Contribute to relevant training and development events as a trainer
- Support recruitment activity for relevant posts within the cluster/division

Use communication effectively
- Write reports to support the effective operation of the Division/Cluster/Function
- Participate in meetings where appropriate, using appropriate skills, styles and approaches
- Contribute to the management of the Division/Cluster/Function

Enhance your own performance
- Manage own resources and take responsibility for own professional development

Use information to take critical decisions
- Liaise with


  • Senior Administrator

    2 weeks ago


    Cambridge, United Kingdom Interaction Recruitment Full time

    Senior Administrator Role Centre Cambridge £25,000 to £27,000 Monday to Friday 37.5 hrs per week My client is growing rapidly and have the opportunity for an experienced Office Senior Administrator to join their team and become part of a successful regional company. They need to work collaboratively with senior managers in the business and large...


  • Cambridge, United Kingdom DEMAT Full time

    **The Pathfinder C of E Primary School** (part of the Diocese of Ely Multi-Academy Trust) is seeking to appoint a **Senior Office Administrator** **Payscale: Grade 2, Point 4 - fixed term until 31 August 2023** 30 hours per week, 40 weeks per year DEMAT and Pathfinder CofE Primary School are looking to appoint a Senior Office Administrator, with a...

  • Senior Administrator

    2 weeks ago


    Cambridge, United Kingdom Interaction - Huntingdon Full time

    Senior Administrator RoleHave you got the right qualifications and skills for this job Find out below, and hit apply to be considered.Centre Cambridge£25,000 to £27,000Monday to Friday 37.5 hrs per weekMy client is growing rapidly and have the opportunity for an experienced Office Senior Administrator to join their team and become part of a successful...


  • Cambridge, United Kingdom Homerton Full time

    **JOB DESCRIPTION** **Job Title: Tutorial Office Administrator** **Department: Tutorial Office** **Reporting to: Tutorial Office Manager** **Purpose of the role**: The Tutorial Office Administrator provides a professional, efficient and supportive administrative service to students and a high standard of administrative support to Tutors, Directors of...


  • Cambridge, Cambridgeshire, United Kingdom University of Cambridge Full time

    Lucy Cavendish College, part of the University of Cambridge, is seeking to appoint two driven individuals as Team Administrators to work within the Student Office Supporting the Senior Tutor or the Assistant Senior Tutor - Pastoral.The Student Office is responsible for student academic progress and welfare and wellbeing. Duties include providing...

  • Senior Administrator

    4 weeks ago


    Cambridge, United Kingdom The One Group Full time

    New - Location: Cambridge - Salary: £15.00 - £17.50 per hour per hour - Job Type:Temporary Posted about 4 hours ago - **Sector**: Office Support Recruitment - **Contact**: Jacquelyn Mahoney - **Duration**: Ongoing - **Start Date**: ASAP - **Expiry Date**: 09 March 2024 - **Job Ref**: BBBH50972_1707382283 This temporary, Senior Administrator, position...


  • Cambridge, United Kingdom Exact Sourcing Limited Full time

    Are you an Administrator looking for the next position to build your career?  Our client is looking for a proactive and organised Office Administrator to join their business.  You will be the type of person that enjoys a varied and project based work load where no two days are the same and would love to work as a Business Support or Office...

  • Senior Administrator

    4 weeks ago


    Cambridge, United Kingdom The One Group Full time

    This temporary, Senior Administrator, position based in Central Cambridge is expected to last a minimum of 3 months and will attract an hourly rate or circa £16.50ph. Whilst there is no parking onsite our client is easily accessible by public transport due to their location. Working within the Cambridge College network it would be advantageous if you have...


  • Cambridge, United Kingdom Malco Services Limited Full time

    **Office Administrator** **The role description** The Office Administrator maintains the daily running of the office and the communication within Malco Services Ltd and our Clients to ensure efficient business and office operations. The Office Administrator is responsible for several functions within Malco Services Ltd and will develop a deep...

  • Senior Administrator

    2 weeks ago


    Cambridge, Cambridgeshire, United Kingdom Interaction - Huntingdon Full time

    Senior Administrator Role Centre Cambridge £25,000 to £27,000 Monday to Friday 37.5 hrs per week My client is growing rapidly and have the opportunity for an experienced Office Senior Administrator to join their team and become part of a successful regional company. They need to work collaboratively with senior managers in the business and large...


  • Cambridge, United Kingdom Eclectic Recruitment Full time

    I am currently recruiting for a Senior Finance Administrator to work for a professional organisation based in Central Cambridge. To be successful, you will need to have experience in a similar position within a professional services environment. The role is a full-time, permanent position and will be split between working in the office and working from...


  • Cambridge, United Kingdom Cambridge Touch Technologies Ltd Full time

    **Office Administrator** With exciting plans for development and growth, we now have a fantastic opportunity for an Office Administrator to join us. You will be a confident communicator able to build relationships at all levels, who can support the delivery of strong administration across the organisation. You will be a passionate learner, motivated to take...


  • Cambridge, United Kingdom Wheeler Accountancy Full time

    We are a small accountancy practice based in Elsworth, looking for an organised office administrator to join their team on a part time basis to provide the team with administration and client support. **Job Role**: - Document and file management - General office administration, handling incoming calls and inbox management - Administer and maintain office...


  • Cambridge, United Kingdom Cambridge Science Centre Full time

    **DELIVERY ADMINISTRATOR** The Delivery Administrator role will provide the critical administration to power CSC’s engagements. The role is based at our Cambridge office (Clifton Road, CB1 7ED) and will work with the Head of Programmes and Delivery to ensure the smooth running of the Delivery Team. The Delivery Administrator will maintain and grow...


  • Cambridge, United Kingdom United Learning Full time

    We are looking for an experienced Administrator/Attendance Office to join our friendly and motivated business support team at Cambridge Academy of Science and Technology. You will ideally work term time plus 4 weeks over the academic year however there is flexibility around the working pattern to suit the right individual. Cambridge Academy for Science and...


  • Cambridge, Cambridgeshire, United Kingdom Interaction - Huntingdon Full time

    Senior Administrator Role Monday to Friday 37.My client is growing rapidly and have the opportunity for an experienced Office Senior Administrator to join their team and become part of a successful regional company. They need to work collaboratively with senior managers in the business and large field-based team who will call on them. The successful...


  • Cambridge, United Kingdom Cambridge Econometrics Full time

    **We are seeking a Premises and Administration Officer to join the team at Cambridge Econometrics UK office on a permanent part-time basis (20 - 25 hours negotiable, 5 days a week onsite)** Cambridge Econometrics (CE) is a leading independent economics consultancy, and listed by the Financial Times as a top Management Consultancy. Our analysis and insights...


  • Cambridge, United Kingdom Cambridge Regional College Full time

    Location: Cambridge **Salary**: £18,776.00-£20,923.00 per annum Expires: 02/06/2023 23:59 **Senior Administrator** Cambridge Regional College has an exciting opportunity for a first-class Senior Administrator to join our friendly Curriculum Administration team. This post will be based in Cambridge Reporting into the Curriculum Operations Manager and...


  • Cambridge, United Kingdom Malary Ltd Full time

    **About Malary** Malary Ltd are a leading Waste Management and Recycling Company, we have an immediate vacancy for an Office Administrator. We are a small family run company specialising in the waste industry. We have a close, friendly team who work together, support each other and are focused in delivering the best services possible. **Office...

  • Senior Administrator

    4 weeks ago


    Cambridge, United Kingdom Eclectic Recruitment Ltd Full time

    We are currently recruiting on behalf of our clients based in Central Cambridge who are recruiting for a Senior Administrator on a full-time permanent basis. The role will be based in the office initially, with hybrid working available once probation has been passed. **Typical duties include**: - Collecting and collating client information - Amending...