Facilities Management Finance Administrator
5 months ago
**Andy File Associates Limited is working as a Recruitment Agency on behalf of our client with regards this permanent position.**
Our very busy FM client is now looking for a Facilities Management Finance Administrator to join their team in Sheffield.
**FM Finance Administrator**
**Reporting to Finance Manager**
- Purchase order processing, delivery note and invoice matching.
- Tracking of outstanding orders, invoices and authorisations and query resolution.
- Input sales and purchase invoices to the Facilities Management and Finance systems.
- Maintain strong relationships with customers and suppliers, acting as the first point of contact for accounts queries relating to the FM department.
- Assist in managing the Accounts inbox.
- Credit control.
- Supplier statement reconciliations.
- Complete reconciliations between customer portals and the Facilities Management system.
- Complete reconciliations between the Facilities Management and Finance systems.
- Support the Finance team with month end and year end processes.
- Monitoring of timesheets and time logged against jobs on the Facilities Management system.
- Use a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, etc., to produce correspondence and documents and to maintain presentations, records, spreadsheets and databases.
- Organise and store paperwork, documents and computer-based information.
- Liaise with staff in other departments and with external contacts.
- Provide support to the administration team as required.
- Prepare documentation for internal process as per ISO standards.
- Liaise with our Health and Safety Forum and Human Resources Coordinator to engage with Learning and Development as necessary.
- Any other duties which are required by the business and within the scope of the role.
**Personal Specification**
- Qualifications or business experience that relate to their position.
- Excel and Microsoft Office and accounting software experience.
- Excellent organisation skills and attention to detail.
- Ability to use own initiative, working accurately with policies and procedures.
- Ability to prioritise and work to deadlines.
- Excellent communication skills.
**Key Performance Indicators**
- Continuous quality improvement
- Commitment to ensuring quality services are delivered to both internal and external clients through continuous improvement activities.
- Customer service
- Excellent communication and interpersonal skills including demonstrated experience in liaising with a wide range of internal and external clients.
- Teamwork and communication
- Demonstrates ability work with a diverse team or participate as an active member of a team, consistent with the company’s philosophy and policies
**Benefits**
- Salary is £25,000 per annum.
- 37.5 hours per week (Monday to Thursday 09:00 - 17:00 & 08:00 - 16:00 on Fridays).
- 33 days holiday per year (including statutory days).
- Company Pension Scheme.
- Bupa Private Healthcare.
- Death in Service.
**Salary**: £25,000.00 per year
**Benefits**:
- Company pension
- On-site parking
- Private medical insurance
Schedule:
- Monday to Friday
Work Location: In person
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