Medical Education Administrator

4 months ago


Wigan, United Kingdom Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust Full time

An opportunity has arisen for a motivated and experienced Administrator to join the Medical Education Team for 25 hours per week working Monday to Thursday as per below:
Monday 9am-2pm

Tuesday 9am-5pm

Wednesday 12noon-5pm

Thursday 9am-5pm

Friday Non-working day

The ability to be flexible to meet the needs of the service is desirable. There maybe a requirement to work occasional evenings on an ad-hoc basis.

3 full days (8:30am-5pm) (24 hours per week) can also be considered.

This post is fixed term for 9 months.

The successful post holder will work within the busy medical education team to provide administrative and secretarial support to ensure the effective delivery of educational and training activities for doctors in training; these include providing administrative support to the Medical Education Manager with regards to the Clinical Attachment Programme and the Foundation Programme, providing clerical assistance with the on-boarding process of Clinical Attachment Doctors, organising of Foundation Doctors teaching and to ensure teaching attendance is monitored, trends are escalated, and quality is evaluated. The post holder must be able to prioritise their own workload seeking advice and guidance as and when needed.

The successful postholder will provide administrative support to the Medical Education Manager with regards to the Foundation Training Programme including, but not limited to, the organising of teaching timetables for Foundation Trainees, ARCP admin support, Induction admin support, QA surveys, data inputting, monitoring of attendance at junior doctors teaching and the collation & inputting of teaching feedback. The post holder will also provide ad hoc admin support to the SuppoRRT Champion and to the SAS Doctors lead when required.

Choose Well - Choose WWL

Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust are the proud providers of acute hospital and community services to the people of the Wigan Borough and surrounding areas. At WWL, we value our staff believing that ‘happy staff, makes for happy patients’. We have a recognised track record in staff engagement, and living our values ‘the WWL Way’.

WWL are committed to placing the patient at the heart of everything we do, and in the provision of safe, effective care that acknowledges and ensures dignity. With this in mind we are seeking to recruit people who share our values and beliefs.

On-Call

Please note that senior positions (AFC band 8A or above) may be expected to participate in an on-call rota, if the role is predominantly operational.

**Responsibilities**:
Key results from the job holder
- Provide administrative support to the Medical Education Manager to ensure the planning, delivery and evaluation of Postgraduate Medical Education.
- Provide administrative support to the Medical Education Manager with regards to the Foundation Training Programme including, but not limited to, the organising of teaching timetables for Foundation Trainees, ARCP admin support, Induction admin support, QA surveys, data inputting for quarterly returns to HEE and the monitoring of attendance and the collation & inputting of teaching feedback.
- Provide ad hoc administration support to the SuppoRRT Champion and SAS Lead when required
- Assist the lead tutors and the Medical Education Manager in evaluating education for junior doctors at the Trust.

Planning and Organisational Duties
- Maintain accurate departmental records for medical education and training activity within the trust including inputting data and updating records.
- To maintain a reminder system for Consultants/Speakers of their scheduled teaching sessions, prepare feedback sheets and obtain any teaching materials, such as presentations and printing of handouts, required in advance.
- Update information databases to provide evidence for the HEE NW annual foundation quality report
- Assist with the planning and organisation of induction for junior doctors in July, August, and February.
- Assist with the planning and organisation of incoming FY1 shadowing and induction programmes in July/Aug including (but not limited to) organising speakers, sending reminders to speakers and trainees, obtaining presentations in advance of induction, setting up of the room incl setting up MS Teams, recording induction attendance data and chasing up any post-induction documentation from trainees as required.
- Request and monitor receipt of eLearning activity from new FY1 doctors and input the data onto an excel spreadsheet.
- Work with the Medical Education Manager to ensure effectiveness in the day to day running of the Education Centre and the management of the centre booking diary.
- Support the Medical Education Manager with organising simulation training for foundation doctors incl accurate record keeping and ordering catering
- Ensure that day to day operational issues for the Education Centre are resolved and support the Medical Education Manager in making sure



  • Wigan, United Kingdom Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust Full time

    An opportunity has arisen for a motivated and experienced Administrator to join the Medical Education Team for 25 hours per week working Monday to Thursday as per below: Monday 9am-2pm Tuesday 9am-5pm Wednesday 12noon-5pm Thursday 9am-5pm Friday Non-working day The ability to be flexible to meet the needs of the service is desirable. There maybe a...


  • Wigan, United Kingdom Wrightington Wigan & Leigh Teaching Hospitals NHS Foundation Trust Full time

    Planning and Organisational Duties Maintain accurate departmental records for medical education and training activity within the trust including inputting data and updating records. To maintain a reminder system for Consultants/Speakers of their scheduled teaching sessions, prepare feedback sheets and obtain any teaching materials, such as presentations and...


  • Wigan, United Kingdom Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust Full time

    The Medical Education Senior Administrator will be part of a proactive team delivering effective high-quality education and training programmes for junior doctors in training within the Trust. The post holder will support the Head of Medical Education, Library Services & Clinical Skills (HoME) in the development and implementation of medical education...


  • Wigan, United Kingdom Wrightington Wigan & Leigh Teaching Hospitals NHS Foundation Trust Full time

    Provide quality assurance to support the delivery, organisation, and audit of specialty training programmes Provide administrative support to the Head of Medical Education in respect of speciality training programmes and lead employer trainees including (but not limited to) maintaining databases, collating information, and the delivery & evaluation of...

  • Medical Secretary

    4 months ago


    Wigan, United Kingdom Pennygate Medical Centre Full time

    The following are the core responsibilities of the medical secretary. There may be on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels: a. Typing letters, reports and associated documentation as required b. Liaising with external agencies such as hospitals and community services,...


  • Wigan, Wigan, United Kingdom Pennygate Medical Centre Full time

    About the RoleWe are seeking a highly organized and customer-focused individual to join our team as a Medical Receptionist at Pennygate Medical Centre. As a key member of our administration team, you will play a vital role in ensuring the smooth operation of our practice.Key ResponsibilitiesAdministration: To have a thorough knowledge of all Practice...


  • Wigan, Wigan, United Kingdom Pennygate Medical Centre Full time

    About the RoleWe are seeking a highly organized and customer-focused individual to join our team as a Medical Receptionist at Pennygate Medical Centre. As a key member of our administration team, you will play a vital role in ensuring the smooth operation of our practice.Key ResponsibilitiesAdministration: To have a thorough knowledge of all Practice...


  • Wigan, Wigan, United Kingdom Pennygate Medical Centre Full time

    About the RoleWe are seeking a highly organized and customer-focused Medical Receptionist to join our team at Pennygate Medical Centre. As a key member of our administration team, you will play a vital role in ensuring the smooth operation of our practice.Key ResponsibilitiesProvide exceptional patient care and support, ensuring a positive experience for all...


  • Wigan, Wigan, United Kingdom Pennygate Medical Centre Full time

    About the RoleWe are seeking a highly organized and customer-focused Medical Receptionist to join our team at Pennygate Medical Centre. As a key member of our administration team, you will play a vital role in ensuring the smooth operation of our practice.Key ResponsibilitiesProvide exceptional patient care and support, ensuring a positive experience for all...


  • Wigan, United Kingdom Pennygate Medical Centre Full time

    Job summary To assist and direct patientsin accessing the appropriate service or healthcare professional in a courteous,efficient and effective way.To provide comprehensive generalassistance to the practice team and project a positive and friendly image topatients and other visitors, either in person or via the telephone.To ensure that the working...

  • Medical Secretary

    4 months ago


    Wigan, United Kingdom Pennygate Medical Centre Full time

    To be responsible for undertaking a wide range of secretarial and administrative duties and the provision of administrative support to the multidisciplinary team. Duties can include but are not limited to, the processing of information (electronic and hard copy) in a timely manner, liaising with multidisciplinary team members and external agencies such as...

  • Medical Secretary

    6 months ago


    Wigan, United Kingdom Pennygate Medical Centre Full time

    The following are the core responsibilities of the medical secretary. There may be on occasion, a requirement to carry out other tasks; this will be dependent upon factors such as workload and staffing levels: a. Typing letters, reports and associated documentation as required b. Liaising with external agencies such as hospitals and community services,...

  • Medical Receptionist

    4 months ago


    Wigan, United Kingdom Newtown Medical Practice Full time

    Newtown Medical Practice, Wigan We are: - 4 Partner Practice - 2 practice Nurses - 5976 patient list size - EMIS clinical system - Purpose built premises Full driving license and own transport is preferable. **Job Summary** We are looking to appoint a receptionist to join our busy GP practice who will be the first point of contact for patients,...


  • Wigan, Wigan, United Kingdom Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust Full time

    Position Overview:We are seeking a dedicated Medical Rota Administrator to become a vital part of our team at Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust. This role involves the supervision and management of junior doctor schedules within the medical division. Key responsibilities include ensuring sufficient medical coverage,...


  • Wigan, Wigan, United Kingdom Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust Full time

    Position Overview:We are seeking a dedicated Medical Rota Administrator to become a vital part of our team at Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust. This role involves the supervision and management of junior doctor schedules within the medical division. Key responsibilities include ensuring sufficient medical coverage,...


  • Wigan Central, United Kingdom Bliss College UK Full time

    Overview: We are seeking a highly motivated and experienced Freelance Trainer able to deliver medication training to join our team. As a Trainer, you will be responsible for delivering medication training to employees. **Responsibilities**: - Conduct training sessions, workshops, and seminars for employees - Create engaging training materials, including...

  • Medical Secretary

    1 week ago


    Wigan, Wigan, United Kingdom Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust Full time

    Job Title: Medical SecretaryWe are seeking a highly organized and detail-oriented Medical Secretary to join our team at Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust. As a Medical Secretary, you will provide administrative support to our medical staff, ensuring the smooth operation of our clinical services.Key Responsibilities:Provide...

  • Medical Secretary

    1 week ago


    Wigan, Wigan, United Kingdom Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust Full time

    Job Title: Medical SecretaryWe are seeking a highly organized and detail-oriented Medical Secretary to join our team at Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust. As a Medical Secretary, you will provide administrative support to our medical staff, ensuring the smooth operation of our clinical services.Key Responsibilities:Provide...

  • Medical Secretary

    4 days ago


    Wigan, Wigan, United Kingdom Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust Full time

    Job Title: Medical SecretaryWe are seeking a highly organized and detail-oriented Medical Secretary to join our team at Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust. As a Medical Secretary, you will provide administrative support to our medical staff, ensuring the smooth operation of our clinical services.Key Responsibilities:Provide...

  • Medical Secretary

    4 days ago


    Wigan, Wigan, United Kingdom Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust Full time

    Job Title: Medical SecretaryWe are seeking a highly organized and detail-oriented Medical Secretary to join our team at Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust. As a Medical Secretary, you will provide administrative support to our medical staff, ensuring the smooth operation of our clinical services.Key Responsibilities:Provide...