Medical Education Senior Administrator

6 months ago


Wigan, United Kingdom Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust Full time

The Medical Education Senior Administrator will be part of a proactive team delivering effective high-quality education and training programmes for junior doctors in training within the Trust.

The post holder will support the Head of Medical Education, Library Services & Clinical Skills (HoME) in the development and implementation of medical education programmes, teaching programmes and planning and delivery of induction programmes for:

- Core and Speciality Trainees (CT/ST)
- General Practice Speciality Trainees (GPST)
- Internal Medicine Trainees (IMT)
- Medical Work Experience Programmes (MWEP)

The post holder will ensure that the programmes are in line with local and national standards. This will involve working with, and providing advanced administrative support to, the HoME, Programme Leads, Training Programme Directors and other senior members of the Medical Education team.

Wrightington, Wigan and Leigh Teaching Hospitals NHS Foundation Trust are the proud providers of acute hospital and community services to the people of the Wigan Borough and surrounding areas. At WWL, we value our staff believing that ‘happy staff, makes for happy patients’. We have a recognised track record in staff engagement, and living our values ‘the WWL Way’.

WWL are committed to placing the patient at the heart of everything we do, and in the provision of safe, effective care that acknowledges and ensures dignity. With this in mind we are seeking to recruit people who share our values and beliefs.

Planning and Organisational Duties
- Provide quality assurance to support the delivery, organisation, and audit of specialty training programmes
- Provide administrative support to the Head of Medical Education in respect of speciality training programmes and lead employer trainees including (but not limited to) maintaining databases, collating information, and the delivery & evaluation of teaching
- Work with Head of Medical Education, Programme Leads, Training Programme Directors and other senior members of the Medical Education team and implement robust systems and processes for assuring the Trust’s medical education programmes for CT/ST comply with the requirements of the General Medical Council (GMC), NHS England and Royal Colleges
- Assemble & Co-ordinate the GPST out of hours rota, ensuring all participants have had adequate induction before working out of hours
- Co-ordinate and evaluate the Trust and specialty induction programmes in July/August, December, February and April ensuring that these comply with deanery and Trust requirements
- Be the first point of contact for day-to-day matters relating to Lead Employer trainees’ postgraduate education within the department, escalating to the HoME when necessary
- Provide data and/or reports as required by the HoME for the Trainee Medical Education Committee, preparing action plans and progress reports in a timely manner when required
- Be responsible for maintaining records of teaching attendance and escalate any concerns
- Support the HoME to coordinate Trust monitoring visits from HEE as required ensuring relevant evidence and data is available
- Work collaboratively and co-operatively with the Undergraduate Administration team to streamline current working practices and integrate the postgraduate and undergraduate teams and functions as appropriate
- Work collaboratively and co-operatively with the Rota Coordinators to ensure rotational trainee information is shared with relevant departments for service planning
- Deal with very sensitive and confidential information and be responsible for escalating matters appropriately
- Ensure that efficient office procedures and systems are in place to support audit and quality assurance
- Work independently on all aspects of the role, managing own workload whilst recognising when it is appropriate to seek advice or assistance
- Work collaboratively with the other members of the department and the Medical Education Manager to maintain an efficient service in the office, especially in times of absence, i.e.: annual leave and sickness leave and providing assistance in times of particular pressure in any area
- Provide timely information to the Head of Medical Education and Library Services, Medical Education Manager and the Director of Medical Education for inclusion in the annual report to the deanery when requested
- Establish and maintain effective, accurate and where appropriate, confidential filing system, ensuring files and specific information can be easily retrieved
- To maintain own current awareness of NHS issues, local and national health policy
- To undertake and participate in Trust-wide initiatives
- To identify own training and development needs and undertake appropriate training and education as required
- To work in accordance with the corporate objectives
- To maintain confidentiality at all times in accordance with the NHS and professional

codes
- To undertake any additional duties in accordance wi



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