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Office Administrator

4 months ago

Walsall, United Kingdom Midcounties Co-operative Full time

**About the Role**: Your Coop are looking for a Office Administrator to join our society. We’re a unique multi-sector group operating in Food, Childcare, Travel, Post Office and Utilities, meaning you will get a breadth of experience in a collaborative and fast-moving organisation. No two days will ever be the same

At Your Coop, you will be part of business that puts people at the heart of everything they do. What makes us different?

The money you help us make is returned to our members and communities. We are a cooperative which means we share a third of our profits to our members and invest a third in our community support initiatives. In a profit-driven world, we are the difference.

We’re proud to be owned by our members, and we’d love to be owned by you.

As a Office Administrator, you will:

- Oversee and collaborate with colleagues to maintain Waterfront compliance of
- Ensure all notice boards display the required up to date H&S posters and information
- Weekly Fire Alarm testing.
- Monthly Fire Safety checks
- Organise 6 monthly Fire Evacuations.
- Annual Fire Risk Assessment review
- Maintain annual colleague DSE Assessments and Fire Safety Training recordsand communicate reminders to colleagues for completion.
- Maintain required Site Health & Safety Risk assessment documents
- Answer all inbound calls within three rings, transferring callers to the appropriate colleagues.
- Issue colleague and visitor ID badges where required and arrange cancellation of ID Badges when colleagues leave.
- Maintain the office notice boards to ensure all information is accurate and up to date.
- Distribute incoming mail to the relevant colleagues/departments.
- Ensure all outgoing mail is ready for daily postal collections.
- Report any Waterfront property issues or faults to the relevant department
- Approve Boardroom booking requests
**About You**:

- Experience within an office and/or administrative role.
- Excellent interpersonal skills and ability to work under own initiative with mínimal guidance.
- Confident in communicating with diverse groups of people across a wide range of roles.
- Effective prioritisation, planning and organising skills.
- Familiarisation with Microsoft Office programmes and good level of IT literacy

**Why Join Us?**: You may be thinking what makes Your Coop Travel unique? Why should I join? Here are a few reasons why you should join the society
- We are owned and run by our members
- We are committed to a climate of equal influence where everyone is free to share their views
- As an equal opportunities’ employer, we strive to build an inclusive working environment for all

Joining us means you will be part of something amazing and it also means you will have access to lots of great benefits including:

- Hybrid Working (2 days a week in the office with 3 days working from home)
- Up to 60% Childcare Discount
- 20% Coop Food Discount
- Up to £500 Coop Travel Discount
- 22 Days Annual Leave
- Electric Vehicle Salary Sacrifice Scheme
- Coop Society Membership
- GroceryAid Colleague Support
- Refer a Friend Reward Scheme
- Death in Service x2 Annual Salary