Office Administrator

5 months ago

StokeonTrent, United Kingdom Edison Young People Full time

**Job Description.**
- **£11.50ph**:

- **Monday to Friday accommodating hours (25 to 30 hours per week)**

**To coordinate our fleet services and provide administrative support for the head office of the Edison group, meeting the priorities and needs of colleagues and Young People in providing a high quality and safe service.**

FLEXI HOURS

We are looking for an office assistant to work flexibly over the week. The 25 -30 hours per week can be done on days and times that suit you, anytime between 8am-5pm Monday
- Friday. This means it can work around your other responsibilities, work times, etc. We also can be flexible each week if you would want to change the times and days. As long as the 25-30 hours are done each week, we can work around when is best for you.

The role would be providing office admin support, with a sole focus on fleet management.

**What will i be doing?**
- Coordinating and providing vehicle and fleet support and administration, ensuring that all vehicles are safe and well maintained
- Coordinating and liaising with insurance brokers for any changes to the fleet and reporting and following up on accidents and claims
- Overseeing the fleet to ensure we maintain sufficient vehicles to operate effectively, liaising with leasing companies and sourcing new vehicles to support the company as it grows and as we replace older vehicles
- Supporting with the efficient running of our support office including liaising with contractors and ordering supplies

**What would the day to day potentially include?**

− Monitoring and updating the vehicle asset register, ensuring this is accurate and up to date

− Planning and coordinating insurance, servicing, tax, MOT and breakdown cover for each vehicle to ensure that all are legal and safe to drive

− Maintaining and updating all required documents for each vehicle

− Respond to and record accidents, repairs, fixed penalties and fines ensuring that all information and details are provided to act upon (including pictures, download of any dash cams etc)

− Liaising with garages to gain quotes for work needed, organising works where appropriate and within debit card parameters and/or sending for approval

− Sourcing vehicles to company requirements

− Ordering office supplies, liaising with the landlord and other contractors to ensure the effective operating of the office

**What skills do i need to be considered for the role?**

− Highly organised

− Good levels of attention to detail

− Ability to build relationships internally and externally and at multiple levels

− Ability to deliver and manage multiple and conflicting tasks and priorities

− Experience in dealing with people across multiple levels

− Confident and resilient

If this sounds like the role for you then please do not hesitate to get in touch with our recruitment team if you require any further information.

**Job Types**: Part-time, Permanent
Part-time hours: 25-30 per week

**Salary**: £11.50 per hour

**Benefits**:

- Employee discount
- Free parking
- On-site parking
- Referral programme
- Store discount

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Stoke-On-Trent, ST4 6NW: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Administrative: 2 years (required)

Work Location: In person

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