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Administrative Assistant

4 months ago

Cardiff, United Kingdom BRACKENBERRY INTERIMS Full time

We are working closely alongside a Local Authority in **Cardiff **to assist with the appointment of a **Administrative Assistant**, on a **3-month contract**, highly likely to be extended at clients discretion.

**Summary**

The Administrative Assistant/Word Processor Operator roles within the Service play a key part in supporting the Multi Agency Safeguarding Team and other Social Worker and Personal Adviser teams in safeguarding and promoting the wellbeing of children, young people and their families.

**Responsibilities**
- To assist in providing a reception service to callers both in person and by telephone, including message taking and distribution.
- To provide a word processing/typing service
- Assist in providing admin support to the Social Work Teams based in the North Locality, and the Personal Adviser Service.
- Assist in the operation of petty cash and suspense accounts
- Assist in ordering goods and services, processing invoices and maintaining budgetary control records, including the management of Purchasing Cards.
- Assist in collection, recording and banking of monies/cheques.
- Assist in maintaining efficient financial record systems.
- Provide reporting information as required.
- Maintain a computerised client record systemprocess referrals, changes, closures etc
- Open, distribute and dispatch mail
- Maintain stationery and office supplies
- Compile and maintain effective filing systems
- Provide statistical information as required
- To provide cover where necessary, this may mean working from other bases
- Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.

**Essenttial Skills**

You will have excellent verbal and written communication skills and be experienced in call handling, data inputting and database maintenance whilst working to agreed standards and strict deadlines. You will have a flexible approach to be able to adapt to changes in priorities being able to work both as part of a team and on your own initiative, with some experience of working with figures. A positive and customer focused attitude is essential.

**Please note**:

- You should be available to work immediately or at a short notice.
- You should have right to work in U.K

**Job Type**: Fixed term contract
Contract length: 3 months

**Salary**: £10.79 per hour

**Benefits**:

- Company pension
- Employee discount
- Flexitime
- Free parking
- On-site parking
- Referral programme
- Work from home

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Cardiff: reliably commute or plan to relocate before starting work (required)

**Experience**:

- data inputting: 1 year (required)
- database maintenance: 1 year (required)

Work authorisation:

- United Kingdom (required)

Work Location: Hybrid remote in Cardiff

Reference ID: RQ752630
Expected start date: 03/01/2023