Executive Assistant and Departmental Administrator

2 weeks ago

Hammersmith, United Kingdom Imperial College London Full time

The role of Executive Assistant and Departmental Administrator provides daily vital support to the Chair in Women’s Health and Director of the Tommy’s Centre, and to provide core administrative and business support and ensure the smooth running of the Women’s Health Research Centre.

Principal among these responsibilities is providing a pro-active secretarial and personal administration service to the Chair/Centre Director, maintaining a professional service and acting as the first port of call on a wide range of matters.

You will also provide support to the Division in matters relating to the coordination and administrative support of Divisional events, training activities, data filing and other ad hoc projects.

The post holder will undertake the full range of day-to-day activities effectively, including providing administrative support for the Tommy’s National Centre for Preterm Birth Research.

**Duties and responsibilities**:

- Provide personal administrative and secretarial support to the Chair/Centre Director
- Communicate and liaise on behalf of the Chair/Centre Director with senior members of the College and external organisations
- Prepare papers, minutes and undertake research for projects and reports
- Oversee and manage the Centre Director’s diary
- Manage travel arrangements
- Co-ordinate meetings for the Chair/CD including the acquisition and circulation of relevant papers from staff, preparation of minutes and follow-up of actions
- Maintain the Centre Director’s office files and elements of his/her inbox
- Assist with any ad-hoc or planned projects

**Essential requirements**:

- Experience in the Higher Education sector or in an NHS Trust environment in a similar/related role(s)
- Demonstrable experience in office administration following a range of administrative procedures
- Excellent IT skills including Microsoft Office, Video Conferencing, and Management Information Systems (Oracle preferred)
- Excellent written, numerical and verbal communication skills, with the ability to draft correspondence and minute taking

**Further information**:
This is a Full Time and open-ended role, based at the Hammersmith Campus.

**Documents**:

- Job-Description for EAPA WHRC JT amendments - ML.pdf

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