Research Grants Coordinator

3 weeks ago

Hammersmith, United Kingdom Imperial College London Full time

An exciting opportunity has arisen in the Joint Research Office for an enthusiastic and well-organised Research Grants Coordinator to coordinate a portfolio of research grants within the faculty of medicine. This varied and interesting role will focus on providing effective and efficient support to our customers, both internally and externally, and you will be responsible for ensuring the accurate reconciliation of awards and assisting with the preparation of financial statements and account reviews. You will have line management responsibility for Research Grant Officers, who will support your work by carrying out post award administration duties to meet the requirements of the variety of funding bodies we work closely with across the UK, Europe and Internationally.

You will take an active project management approach to the portfolio of projects you are coordinating, developing good working collaborations with your peers and team members, supervising progress against financial and reporting dashboards, and will act as a source of expertise and advice to our stakeholders. The ability to work across several concurrent projects is crucial and you will be encouraged to support the other Finance and Departmental Teams in the preparation and facilitation of financial expenditure statements and audit administration.

In addition, you will also be fully responsible for the review, costing and financial approval of research-funded staffing appointments on research accounts, working closely with HR and the divisions to ensure accurate and detailed control of the budgets.

The role is key to the success and financial performance of the College, and you will demonstrate your ability to form effective working relationships with staff at all levels within and outside the College, coordinating workflow, giving advice and direction on more the complex queries and account related issues.

**Duties and responsibilities**:

- Undertake the interpretation of Awards and identification of key reporting (financial and scientific) requirements.
- Coordinating and initiating claims; conducting, reviewing, and ensuring financial statements are submitted in a timely manner to funders via funder portals, or other, and submitting to our internal auditors for certification, as well as partner payments made within agreed timeframes.
- Be responsible for initiating and completing periodic account reviews of all RCUK, Wellcome, CRUK and BRC Awards.
- Request and collate staff timesheets for all funders who require them as part of their terms and conditions and reconcile actual staff costs for financial statements and final claims.
- Help and support Research Grants Officers in the preparation of complex financial statements with training provided to aid development.

**Essential requirements**:

- Substantial Experience in Post Award Administration, including UK and Foreign currency awards.
- Experience of working in research and finance administration.
- Proven experience of working independently and as part of a team.
- Experience of staff supervision.
- A sound knowledge of research grants and contracts within the Higher Education sector.
- A sound knowledge of the lifecycle of awards and contracts from start-to-end.
- Proven financial management skills.
- Ability to make considered decisions.
- Excellent numeracy skills.
- Accounting skills.

**Further information**:
This is a Full Time and Permanent role based at the Hammersmith Campus, London.
- The College is currently trialling a Work Location Framework until early 2023. Hybrid working may be considered for this role and the role holder may be expected to work 60% or more of their time onsite, with 40% the minimum time spent onsite. The opportunity for hybrid working will be discussed at interview._

**Documents**:

- JD - Research Grants Coordinator - RS.pdf

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