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HR Administrator

4 months ago

Swindon, United Kingdom Imagine Cruising Full time

**Job Title** - HR Administrator

**Position** - Full Time, 37.5 hours per week - Permanent

**Salary **- £23,000 per annum

**Based - **Royal Wootton Bassett, Swindon, Wiltshire

**Reporting to** - Legal & Compliance Director

**Benefits - Company Bonus + Pension contributions + Medical Benefit**

**About Imagine Cruising**

Established in the UK in 2011, founded by experienced travel entrepreneur and CEO Robin Deller along with co-founder Natalie Maye. Imagine Cruising are experts in creating luxury Cruise and Stay Holidays, selling over 60,000 holidays a year with a turnover in excess of £200m.

Located in the UK, our Head Office is home to a team of over 200 who specialise in creating competitively priced, unique cruise packages targeted at both traditional cruisers and the “new to cruise” market. In addition to our cruise holidays, we also create a selection of luxury land-based holidays that are unique to every individual that take them on a journey into the heart of a region.

Expansion over the years have enabled us to open offices in South Africa, New Zealand and Australia (Brisbane & Perth) with a total of over 300 employees globally.

Imagine Cruising believes in developing the knowledge, capability, and skills of all staff throughout the company. That may mean from time to time we will ask staff to be flexible in working and supporting different areas of the business either within your own team or through working with colleagues on projects and activities around the business. This will help develop both individuals and the company as a whole in our fast moving and developing business.

**Job Purpose**

The role of HR Administrator at Imagine Cruising is responsible for providing administrative support to the business by managing day to day tasks as required. Due to the fast paced nature of the business, a great attention to detail and a high level of accuracy is required.

**Typical activities**
- Maintaining the online repository of staff information. Loading new employees, changing information, and updating when employees leave.
- Assisting with training for employees to be self-sufficient on the online HR system - enabling holiday management, sickness and updating personal detail changes
- Providing regular reporting on staffing levels, absence, vacancies and staff attrition. Co-ordinating information from all countries and presenting to line manager, with appropriate commentary and details.
- Preparing and posting job advertisements/liaising with recruitment agencies as required
- Establishing, maintaining and controlling personnel, employees, recruitment relations records, files, correspondence, reports, and organization charts.
- Updating departments on new starters and leavers, ensuring all protocols are followed.
- Managing HR Inbox along with sensitive and confidential data and files.
- Interacting with and supplying information to employees, department heads, and job applicants.
- Assisting with payroll requirements, payslips and P45s as required, resetting logins, producing monthly reports and liaising with staff in payroll queries.
- Liaising with key accounts for medical benefits to ensure starters / leavers are accounted for
- Note taking

**Skills set required**:
**Essential**
- High level of accuracy and attention to detail
- Knowledge of recruitment process.
- Competent keyboard skills to produce accurate and well-presented reports.
- Able to present information in forms, tables, and spreadsheets.
- Should be an effectual communicator verbally as well as through writing skills.
- Should be committed to diversity and equality culture.
- Ability to operate under pressure.
- Excellent proficiency in Microsoft Excel, Word, Outlook, and Internet Explorer.
- Basic budget management and calculations.
- Able to deliver effective results, meet tight deadlines and targets.

**This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. But, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.**

**Job Types**: Full-time, Permanent

**Salary**: £23,000.00 per year

**Benefits**:

- Company pension
- Enhanced maternity leave
- Free flu jabs
- Free or subsidised travel
- Free parking
- Life insurance
- On-site parking
- Referral programme

Schedule:

- Day shift
- Monday to Friday

Supplemental pay types:

- Bonus scheme

Ability to commute/relocate:

- Swindon: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Human resources: 1 year (preferred)

Licence/Certification:

- CIPD (preferred)

Work Location: In person

Application deadline: 30/06/2023