Degree Apprenticeships System Administrator

7 months ago

East London, United Kingdom QTemps Full time

QMUL is looking for _**Degree Apprenticeships System Administrator**_. This is an administrator role which will initially work with the School of Economics and Finance and then support EECS and IHSE to coordinate the rollout activities for the project. The role will gain new skills and exposure to working with different parts of the QMUL organisation as well as developing learning and understanding of apprenticeship programme requirements

**Job purpose**

This role is to specifically assist schools with apprenticeship programmes with administrative tasks as they transition their programmes to using an Apprenticeship Management System (Smart Assessor).

**Main duties and responsibilities**
- To provide comprehensive administrative support to the apprenticeship teams within schools for activities relating to examinations and end point assessment for Degree Apprenticeship programmes, including producing minutes and assisting with the production of reports, ensuring actions have been taken, assisting with the confirmation of progression and release of results to students.
- To support processes relating to ensuring that the Degree Apprenticeship programme is ESFA and Ofsted compliant, including collating and collecting data required, transferring data to the new apprenticeship management system and producing reports for external clients.
- To support the production of student Degree Apprenticeship handbooks and edit teaching content on the School’s VLE (QMplus), ensuring that content conforms to and accurately reflects current academic regulations, and internal school processes.
- To service meetings, including setting agendas, taking minutes and ensuring action is taken.
- To co-ordinate and effectively manage on-line filing systems, filing and retrieving documents and reference materials and ensuring version control and availability of up-to-date documents as required for the school Degree Apprenticeship provision.
- To assist with teaching and learning activities (including tasks associated with assessment and collating exam papers).
- To respond to and assist with queries from staff/ student and visitors, acting as a key administrative contact in relation to degree apprenticeships.
- To assemble and analyse data and to prepare reports, correspondence, communications, presentations and other documents for key staff.
- To support and co-ordinate diaries, project schedules, updates and reminders system, appointments and events schedules, ensuring diaries are always up to date with meetings, appointments and contact details.
- To support and coordinate meetings and events, including follow-ups, collating and distributing reference materials, venue and equipment hire, hospitality bookings, coordination of risk assessments and where required, travel and accommodation arrangements.
- To produce purchase orders and payment requests as and when required,
- To accompany staff to key meetings, events and appointments, taking notes or action points as may be required and following up on the actions agreed with key stakeholders.
- To ensure key staff, apprentices and employers are well informed about all relevant issues affecting them, and to ensure that any agreed formal communication within and between teams is effectively carried out.
- To carry out responsibilities with due regard to Queen Marys’ Equal Opportunities and Health and Safety Policies
- To comply with all H&S policies and procedures and to ensure that all activities are undertaken in a safe manner.
- To assist with other services across the schools’ apprenticeship teams and the central apprenticeship team should the need arise.
- **The above list of responsibilities is not exhaustive and the jobholder may be required to undertake other duties commensurate with the level of the role, as reasonably requested by their line manager.This job description accurately reflects the duties and responsibilities of the role at the time the job description was written. These duties and responsibilities may change over time without significantly impacting on the character of the role, the overall level of responsibility, or its grade.Depending on strategic or operational needs, the jobholder may in the future be required to work for another existing or new organisational unit and/or at a different site within Queen Mary. This may be on a temporary or indefinite basis and may involve a change in line management and / or regularly working at more than one site.**

**Experience/Skills**:
**Essential**:
Significant experience of providing administrative support in a busy environment, preferably within the Higher Education and/or Further Education sectors.

Experience of working in a team environment

Experience of working independently within guidelines using initiative and judgment as appropriate

Excellent communication and interpersonal skills with the ability to communicate effectively with staff and external contacts at all levels

Good organisational skills an

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