See more Collapse

Administration Assistant

1 month ago

Edinburgh, United Kingdom Donaldson Group Full time

**Competitive salary**

**Discretionary bonus scheme**

**Flexible working patterns**

**30 days’ holiday with additional days linked to service**

**Kitchen International **is part of the Donaldson Group. Established in 1860, is one of UK’s largest, privately owned timber companies. We are a family of 11 businesses, ranging from B2B, retail, ecommerce, all with shared values and a common vision, driven by the desire to always do good. We are focused on always providing a number one customer experience, embracing innovation, and doing things in a sustainable way, not just for our business but also for the communities we operate in. But most of all, our People are at the heart of everything we do, which is why we are committed to nurturing and empowering our 1,500+ colleagues across the UK.

**Roles will be based alongside retail team, based within our concession in Martin & Frost Store, Fort Kinnaird Edinburgh, and Aberdeen.**

Kitchens International - Scotland’s largest independent Luxury kitchen and Interior Retailer. Our brand is our reputation; at KI we pride ourselves on total customer care. It is the foundation of our company and the principle that has built an unrivalled reputation for providing innovative, quality kitchens and interiors, with an exceptional level of service supplying to luxury developers and retail.

**This Role**

Reporting to our contracts Project Manager - We have an opening for an administration assistant supporting our contracts team - we are a market leading award-winning fitted furniture/ interiors business. Day to day tasks will be in the direct support of our talented designers and contracts staff. The admin assistant will provide daily linkage to Project Managers and their projects, ensuring that the latest project updates are accurately reflected in our toolsets and to provide them with regular administration support.

You will have experience in administration preferably within a construction or manufacturing industry.

Responsibilities and Duties:

- Managing of new orders
- Provide accurate billing, placing orders with suppliers. Reporting on any issues.
- Management of Purchase Orders and Invoices including sub-contractor invoices input into Bistrack
- Updating internal systems
- Assisting Project Manager with diary management
- Updating internal financial and stock management systems
- Providing planning information and updates
- Attendance at project calls to ensure current most up-to-date status.
- Supporting Project Manager with generic admin tasks and maintain project filing and reporting tools.
- Maintaining internal process and ensuring that they are adhered to at all times.
- Provide information to customers about the status of their orders.
- Point of contact for our kitchen and bathroom fitters as required.
- Management of contracts central mailbox
- Tracking projects and supporting project closure activities
- Adhoc admin tasks as required.
- Experience in using Microsoft Office Suite is required (Outlook, Excel, Word & PowerPoint)
- Experience of Bistrack (or similar) and Winner software would be advantageous but full training will be provided.
- Capable of learning new IT systems
- Able to demonstrate previous work history in a similar environment.
- Good organisational skills - Content with large volumes of information and able to piece together a situation from multiple sources.
- A can-do attitude always, with an approach that seeks to overcome problems and does not simply escalate first.
- Logical approach to problem solving. Analytical mind
- A detail orientated individual that always seeks accuracy - attention to detail that is second to none.
- Diligent in approach and consistently seeks to be up to date with information.
- Affable, approachable, with strong interpersonal skills - team player
- Excellent communication skills with exceptional customer service both internal and external
- Reliable, adaptable and discreet and able to work unsupervised, a self-starter
- Excellent time management
- A flexible attitude, unphased by unexpected change and ambiguity

**Salary and Benefits**

We are proud to develop our employees, offering career development and promotion opportunities across the Group.
- Competitive Salary
- Generous Holiday Entitlement
- Life Assurance
- Pension Scheme
- Flexible Benefits Package, including - Cycle to Work

We have other current jobs related to this field that you can find below

  • Administration Assistant

    2 months ago

    Edinburgh, United Kingdom Reed Business Support Full time

    Reed Business Support are working with a highly revered Edinburgh Based Membership organisation that are on the hunt for an Administrative Assistant to join their organisation on a permanent basis. Role - Administrative Assistant Location - Edinburgh Working Pattern - Monday - Friday 9am-5pm (hybrid working 2 days from home) Salary - £19, 838 This is a...

  • Administrative Assistant

    1 month ago

    Edinburgh, United Kingdom TribePost Full time

    **What’s on Offer?** - Company pension - 28 days annual leave (including bank holidays) - Employee discount scheme **Administrative Assistant - The Role**: Pentland Component Parts Ltd is a specialist in vehicle parts distribution and has a career opportunity in the position of Administrative Assistant. We are looking for a friendly and outgoing...

  • Administrative Assistant

    4 weeks ago

    Edinburgh, United Kingdom Visualise Scotland Full time

    **Administration Assistant Advert** **11.88 per hour - Monday to Thursday - 24 hours per week** **Location: Norton Park Head Office and opportunity of 1 day working from home** Visualise Scotland are seeking to recruit an Administration Assistant, supporting the efficient administration of the organisation, recruitment and HR. Whilst providing a...

  • Administrative Assistant

    1 month ago

    Edinburgh, United Kingdom Planner Bee VA Services Full time

    Job Advert We are on the lookout for a talented individual to join our small, but dynamic eco-conscious team dedicated to supporting purpose-led clients. **Administrative Assistant Responsibilities** In your role as a fully remote home worker based in Scotland, you will play a crucial role in supporting the team virtually and ensuring seamless operations...

  • Administrative Assistants

    3 months ago

    Edinburgh, United Kingdom A.S.A Recruitment Ltd Full time

    Do you have excellent organisational skills and great attention to detail? ASA are currently working alongside a large scale client in the public sector who are looking for motivated and knowledgeable individuals with a background in administration to join their team based in Edinburgh. **Your role as the Administrative Assistant**: Exceptional...

  • Administrative Assistant

    1 month ago

    Edinburgh, United Kingdom Kilberry Bagpipes Full time

    Kilberry Bagpipes, part of the GNKfamily, have an opening for a part-time Administrative Assistant - a rewarding opportunity for the right person to join our team in the heart of Edinburgh. We are Kilberry, a team of two artisan bagpipe makers who handcraft every bagpipe using traditional methods. Our workshop is located on Edinburgh's historic mile. We...

  • Administrative Assistant

    1 month ago

    Edinburgh, United Kingdom CSP U.K. LTD Full time

    We are seeking a highly organised and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a crucial role in supporting our daily operations and ensuring smooth administrative processes. This is a full-time position based in our office in [location]. **Responsibilities**: - Assist with data entry and...

  • Administrative Assistant

    4 weeks ago

    Edinburgh, United Kingdom CSP U.K. LTD Full time

    We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide essential support to ensure the smooth operation of our office. This is a full-time position with opportunities for growth and development. **Responsibilities**: - Create and maintain organised filing systems for...

  • Administration Assistant

    1 month ago

    Edinburgh, United Kingdom NHS Scotland Full time

    **Administration Assistant (Childsmile) Permanent Part-time** An exciting opportunity has arisen to work within NHS Lothian’s Oral Health Service, Oral Health Improvement team, as an Administration Assistant (Childsmile) The postholder will be instrumental in supporting administration processes for national oral health improvement programmes, where...

  • Administrative Assistant

    4 weeks ago

    Edinburgh, United Kingdom Pertemps Network Group Full time

    **Job Description**: Pertemps are currently recruiting for a number of Administrative Assistants for our public sector client based in Edinburgh city centre. Role: Administrative Assistant Location: City Centre, Edinburgh Duration: Temporary role on an ongoing basis Pay: £11.81 per hour Hours: Monday - Thursday 0830 - 1700, Friday 0830 - 1555 Start Date:...

  • Administration Assistant

    4 weeks ago

    Edinburgh, United Kingdom Unity Ltd Full time

    **Responsibilities**: - Provide administrative support to the HR team, including managing correspondence, scheduling meetings, and maintaining calendars. - Assist with the recruitment process by posting job openings, screening resumes, and scheduling interviews. - Maintain employee records and ensure accuracy and completeness of HR databases and files. -...

  • Administrative Assistant

    3 months ago

    Edinburgh, United Kingdom A.S.A Recruitment Ltd Full time

    Are you an experienced Administrator? If you started in this role today, you would... - Co-ordinate and administrate internal organisational processes, and act as the link between relevant departments. You will collate, audit and report on large amounts of data. You will liaise with and respond to the requests of external stakeholders. You will also provide...

  • Administrative Assistant

    1 month ago

    Edinburgh, United Kingdom Dentons Full time

    **Department: Banking** **Duration: 6 Months Fixed Term** **Type: Part Time** **Reports to: Practice Support Workflow Co-ordinator** **The Role** To provide support to our Practice Support Executives to deliver a first-class service focusing on process based tasks/activities and general administrative support to our fee-earners and Practice Support...

  • Administrative Assistant

    4 weeks ago

    Edinburgh, United Kingdom Valeco Recruitment Full time

    Are you a highly organised and adaptable administrative professional seeking a dynamic role within a prestigious legal environment? Our client who are, an established and respected legal firm, are looking for a full-time Administration Assistant to join their Edinburgh office. **Your Key Responsibilities**: - Efficiently manage incoming and outgoing mail,...

  • Administrative Assistant

    1 month ago

    Edinburgh, United Kingdom CSP U.K. LTD Full time

    **Responsibilities**: - Perform data entry tasks accurately and efficiently - Computerise documents and maintain electronic filing systems - Assist in organising and scheduling appointments - Maintain office supplies inventory and place orders when necessary - Handle phone calls with professionalism and good phone etiquette - Assist in resolving any...

  • Administrative Assistant

    1 month ago

    Edinburgh, United Kingdom Dentons Full time

    **Duration**: Permanent **Location**: Edinburgh **Hours**:17.5 hours **Reports to**: Practice Support Workflow Co-ordinator **Reference no**:6176 **The Role** To provide support to our Practice Support Executives to deliver a first class service focusing on process based tasks/activities and general administrative support to our fee-earners and Practice...

  • Administrative Assistant

    1 month ago

    Edinburgh, United Kingdom Pertemps Network Group Full time

    **Job Description**: Pertemps are currently recruiting for a number of Administrators for our public sector client based in Edinburgh city centre. **Role**:Administrative Assistant **Location**:City Centre, Edinburgh **Duration**:Temporary role, on an ongoing basis **Pay**:£12.81 per hour **Hours**:Monday - Friday, 36 hours per week **Start Date**:ASAP The...

  • Administration Assistant

    2 months ago

    Edinburgh, United Kingdom NHS Scotland Full time

    **Records Management Officer** **National Headquarters, Edinburgh** An exciting opportunity has arisen to be part of the Information Governance Team. We are looking for an Administrative Assistant to join the Business Intelligence (BI) department who will provide the leadership team with secretarial and clerical support, managing the coordination and...

  • Administrative Assistant

    3 months ago

    Edinburgh, United Kingdom A.S.A Recruitment Ltd Full time

    Are you experienced in Administration? If you started in this role today you would be... Provide general administrative support to the Inquiry, for example, covering reception, monitoring shared mailboxes, and ensuring that office supplies are maintained Maintain Inquiry's premises by conducting regular checks of the office, ensuring office supplies are...

  • Administration Assistant

    1 month ago

    Edinburgh, United Kingdom CHANNEL ALT LTD Full time

    **Responsibilities**: - Answer and direct phone calls with professionalism and courtesy - Assist in maintaining office supplies and equipment - Support the team with administrative tasks as needed **Experience**: - Proven experience in an administrative role showcasing strong organizational skills - Excellent typing skills to efficiently handle data entry...