Patient Pathway Administrator

3 months ago


Leeds, United Kingdom Leeds Teaching Hospitals Full time

Data Collection and Patient Pathway Tracking To attend the Triage meetings and complete any actions as instructed by the Clinical team. Collect all relevant information relating to patients in preparation for clinics or as requested by the clinicians. This includes information required for auditor reporting purposes. Use the Patient Administration System and other related support systems to ensure all relevant information / data is captured in patient medical records and/or electronic systems.

Enter information onto PPM+, the clinical information system (database). Track and coordinate patients along their referral pathway, ensuring the correct point along the pathway is identified on service database and system. This includes highlighting to the relevant manager when there are concerns about information not available before patients are booked clinic appointments and patients not being treated within their waiting time target. Send and track receipt of Family History Questionnaires to patients to help support clinical decisions and management of incoming referrals for cancer and non-cancer pathways.

This includes the drawing of a Pedigree (family tree) where appropriate. Track patient clinical results and place patients onto the relevant waiting list when received. Liaise with relevant teams including Clinicians, Patient Services Coordinator, Business Support Manager and the Administration team and ensure the 100% data capture and accuracy of information entered onto the database in line with local and Trust policy. Undertake data and patient pathway audits and system development where guided to help improve service quality.

To contribute to the production of information for distribution across the Trust and to other relevant organisations. Use departmental database for recording appropriate information as requested and producing reports. MDT meetings To provide administrative support for MDT meetings as required e.g. organising meetings including ensuring relevant clinical information and notes are available as required, checking access arrangements, booking rooms and refreshments, organising travel arrangements, administering expense forms, liaising with members regarding dates, sending out notice of meetings, agendas and minutes.

To learn and adapt to new ways of working in a changing and developing environment. The post holder will be responsible for the training of new staff coming into the team. Any other admin duties relevant to the role.



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