Laboratory Pathway Co-ordinator
6 months ago
The Laboratory Pathway Co-ordinator will provide a comprehensive administrative service to support and cover laboratory patient pathways and ensure the effective management of accurate and timely data to enable clinical decision-making at patient review and clinical meetings when required. The post-holder will coordinate, proactively manage and track patients against various laboratory patient pathways.. They will escalate problems to clinical management in a timely manner so that remedial action can be taken where necessary to ensure TATs and targets are met. Where appropriate the individual may manage a small team of staff, ensuring cover arrangements and support is available for the smooth running of the pathways.
The individual will also provide cover to the laboratory in the specialities in most need of resources, especially in times of annual leave, sickness/absence,. The post-holder will coordinate all aspects of the laboratory patient pathways in their specialty and be responsible for prioritising work, reviewing work practices, setting up, managing and ensuring effective running of clinical meetings when required. The post holder will ensure timely review of patients on laboratory pathways by escalating patients for clinical review. In addition the Laboratory Pathway Coordinator will be responsible for ensuring all patients on a pathway are monitored and tracked, for maintaining laboratorydatabases and trackers and ensuring information is communicated to the appropriate clinical and administrative staff within the department and Trust.
The post-holder will work across management teams and organisational boundaries. Where appropriate the post-holder will supervise other laboratory administration staff and be responsible for appropriate supervisory and personnel arrangements. 3. ORGANISATIONAL CHART 4.
PRINCIPAL DUTIES & AREAS OF RESPONSIBILITY The following component areas of the role should be used in conjunction with related laboratory policies and pathways such as TAROT and KSS. Managing local laboratory Meetings The post-holder will be responsible for (when required): Coordination and management of the meetings ensuring that dates and venues for the weekly meetings are booked and that all relevant meeting members are aware of the details for the meetings. Ensuring all new pathway patients are tracked and highlighted for discussion at meetings, when results etc are available. Ensuring meeting members know which patients are listed for meeting discussion so they can prepare laboratory data results etc.
Ensuring that case notes, diagnostic test results, patient files audio/visual equipment etc., are available for each patient. Ensuring an attendance register is kept, proformas outlining patient pathway options/decisions are completed. Keeping orderly filing systems for documentation for review by the clinical team Information / Data Collection The post-holder will: Collect and record patient information from Trust data recording systems and laboratory databases (e.g. pathology LIMS, BHLY, PPM database, local trackers and lists etc) to ensure the patients progress can be measured.
Ensure all relevant TATs are met.. Ensure all clinical and pathway decisions outcomes from meetings and clinical review is entered onto the relevant trackers and databases to facilitate tracking. Ensure key events are chased and recorded as soon as possible.
Ensure that relevant information and evidence required for the laboratory clinical scientist staff is available and updated regularly. Tracking and Case Management The post-holder will: Work closely with consultants, specialist nurses, clerical and other staff to deliver a coordinated, consistent tracking and information service. Monitor the patients progress on the pathways and check daily to ensure that escalation points are adhered to. Utilise reports in laboratory Databases and trackers to monitor patients and identify delays for action.
Ensure patients are booked into next events in line with laboratory and Trust policies, communicating with key personnel to action fast-tracking etc where required. Highlight to senior operational staff in the laboratory for escalation, those patients whose progress is likely to fall outside the agreed timescales. Ensure that patients who are suspended in line with local laboratory policy have their pathway adjusted and reinstated as appropriate. Liaise with other departments to ensure that investigations, opinions and treatments are sought in a timely fashion.
**Escalation of Actions The post-holder will**: Monitor the agreed timescales in the local Escalation Policy. Escalate actions at the various levels as outlined in the policy Ensure that all relevant information is provided to the staff responsible for initiating escalation and alerts. Reporting Breaches of the Target The post-holder will: Identify breaches locally and report these to key staff within the laboratory Ensure all breaches are identified and identified t
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