Studio Coordinator

6 months ago

London, United Kingdom ASPECT Studios Full time

Job Title- Studio Coordinator- Location- London - UK (Primary)- Employment Type- Part-time Permanent- Job DescriptionThe Company

ASPECT Studios is a purpose orientated, design led landscape architecture and urban design practice. With operations across Australia, Asia the Middle East, and Europe, our studios believe in the power of design to positively change people’s behaviour and lives, the environment, and the planet.
Our London team works on an exciting range of international projects since it was established in 2022. Our studio is centrally located in a historic building near London Bridge. We are a sociable and inclusive team, collaborating with ASPECT Studios across the world including our Dubai, Shanghai, Ho Chi Minh City, and Australian studios.

The Role

You will be supported by a global Executive team of specialists in Finance, Human Resources, Marketing, and IT, as you:

- Looking after the day-to-day operations of the London studio - acting as the first point of contact when visitors arrive
- People related tasks such as keeping track of holiday bookings, support the on-boarding of new team members, booking interviews and job advertising, coordinating the team’s resourcing with our global studios
- Support our finance team with basic bookkeeping including invoice management
- Assisting with documentation related to bids and submissions i.e. InDesign and format CVs, sourcing images
- Arranging meetings, greeting guests, and booking and preparing meeting spaces
- Organise travel bookings and arrangements as required
- Ordering weekly groceries and general supplies including stationery and office equipment
- Maintaining and updating project contacts, calendars, library and filing
- Managing the legal cover documents e.g. insurance cover etc
- Ad hoc administration assistance to studio directors;
You’ll also get involved in the fun stuff such as coordinating events for the studio including client visits and lunches, staff events such as summer and Christmas parties.

About You

With at least 3-5 years’ experience in similar operational and project-based roles, you will be enthusiastic and initiative-taking in your delivery of high-level support both to our local studio and the global practice.

You will have a good graphical design eye and experience in using InDesign or similar layout software. You will have strong numerical and communication skills and be proficient in using Microsoft Excel and Word. Experience in using project billing systems will be highly desirable, as well as an understanding or experience with quality management systems.

You’ll also be:

- A strong communicator, able to build rapport easily and confidently.
- Organised - you believe it’s important to do what you say you will, which builds trust.
- Comfortable navigating complex or conflicting priorities, and approach sensitive and confidential situations with professionalism and tact.
- Collaborative - you recognise that we will generate better outcomes working together, rather than going it alone.
- Warm, positive and enthusiastic - we take pride in our work and operate to a high standard, but we like to have fun while doing it.

This is a unique role which requires a combination of fantastic people skills, administrative strength, and a genuine alignment to our collective Purpose.

ASPECT Benefits

Our workplace culture is extremely supportive, creative and driven, so you can rest assured that your colleagues will have your back and will help you to succeed in the role. We embrace diversity, foster professional development, and will provide you with the tools and environment you need to thrive.

Some of the benefits you'll enjoy as an ASPECT staff member include:

- Additional two weeks of annual leave through our Purchased Leave initiative
- Access to company paid parental leave benefits after 6 months
- MAPS Days - four paid days per year to explore your passion project
- Professional membership support

How to apply

We are not currently accepting resumes from recruitment agencies.

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