Personal Assistant

4 months ago

Whiteley, United Kingdom OneCom Full time

**Role**:Personal Assistant

**Location**:Whiteley (office based)

**Salary**:Competitive

**Hours**:Mon - Fri,** **8:30am - 5:30pm

**The task at hand**:
The Personal Assistant will provide administrative and secretarial support to the Executive Leadership Team (ELT) and will also support the CEO with various administrative duties. The PA will organise, plan and ensure the smooth running of the ELTs day to day diaries / meetings, assess their needs and requirements by understanding business priorities and relationships.

**What you’ll be busy doing**:

- Efficient calendar management, including meeting prioritisation, conflict resolution and room bookings.
- Organise and schedule meetings.
- Prepare meeting agendas, perform research for meetings, and take minutes.
- Arrange business travel itineraries, including transportation and hotels.
- Maintain office correspondence, including franking, receiving post and crafting routine electronic correspondence.
- Collating PowerPoint presentations for meetings and VIP visits.
- Liaise with clients and business guests and perform front-of-house duties when required.
- Solve simple IT problems and contact the IT department when necessary.
- Maintain electronic filing system, ensuring processes and software are up to date and in working order.
- Liaise with other staff members on behalf of executive management.
- Prepare and deliver monthly reports.
- Perform reception duties such as answering phones where necessary,
- Submit all expenses in a timely manner.
- Any other duties as required by the line manager commensurate with the position

**You'll be great in this role if you have**:

- A valid driving licence and access to car (required)
- Impeccable interpersonal and communication skills
- A Self-directed approach to work, whilst being resourceful, adaptable and using own initiative
- Excellent time management and organisational skills
- Outstanding attention to detail and accuracy
- Tact and diplomacy
- The Ability to work to deadlines and prioritise workload with a pro-active approch
- Strong systems skills including use of MS Office
- An appreciation for how you contribute to business objectives and internal customer satisfaction

**Onecom Perks and Benefits**:
**Agile working**: Enabling our people to work where they work best, using our Agile Working Policy
**Holidays**: 25 days holiday plus bank holidays and the option to Buy/Sell 5 days a year
**Birthday Break**:Day off for your birthday, during your birthday month
**MyTime**:12 paid hours a year to use for early finishes, appointments, or longer lunch breaks
**Electric Car Scheme**:Purchase a brand-new electric car through our EV Scheme
**Wellbeing**: Discounted Gym membership, free online workouts, subsidised Fitbit, Cycle to work scheme, Free breakfast & fresh fruit in our offices, Eye-care vouchers, Financial Wellbeing support
**Pension**:We offer 9% combined pension contribution
**Lifestyle**: 4 x Salary life assurance, Employee Assistance Programme, 24/7 access to Mental Health support
**Parental Leave**:Enhanced Parental Leave policy (based on length of service), whether you or your partner are giving birth, going through surrogacy or adoption
**Rewards**:Quarterly employee reward programme and annual awards
**Discounts**: Discounts on tech + 3000 retailers through our Onecom Extras portal
**Referral Incentive**:You’ll receive a bonus for each successful friend or family member you refer
**Socials**:Work hard and play hard with our all-expenses paid company events and parties
**Foundation**:Get involved in fundraising activities and events for our Charity partners
**Academy**: Limitless professional development with access to our in-house training academy

**Who we are**

Onecom is the recognised provider of Communication Technology, trusted by UK Organisations to deliver unparalleled expertise and simply brilliant customer experiences to more than 800,000 Corporate citizens globally.

We’ve built an award-winning team of 650+ ambitious, inspiring and innovative individuals.

**Equity, Diversity & Inclusion**

**Notice to Recruitment Agencies**

**Onecom operates a direct sourcing model and does not accept speculative CVs

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