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Executive Assistant

1 month ago

Ipswich, United Kingdom Pure Resourcing Solutions Full time

**Executive Assistant**
**Monday-Friday 9-5pm**
**3days in the office, 2 from home**
**Free Parking**
**£23,500- £25,000 basic plus bonus’ up to £29,950pa**
**Key Responsibilities**:
Meetings and Travel
- Co-ordination of diaries for both internal and external meetings
- Venue finding (if off site) and setting up of meeting facilities, organisation of refreshments/lunch requirements and IT equipment
- Organising travel arrangements; flights, hotels, parking and transportation
- Preparation and provision of documentation for meetings

Correspondence and Administration
- Compiling general correspondence as required
- Day to day admin support to Divisional Director’s and Regional Manager’s
- Booking staff meetings for the Divisional Director’s and Regional Manager’s
- Managing the corporate/client budget spreadsheets
- Scheduling new starter inductions for the Divisional Director’s and Regional Manager’s
- Ensuring regional maps are kept up to date

Co-ordination of Events
- Organisation of product launches and product training when required
- Issuing of invitations/meeting requests and coordination of attendees
- Assisting with the organisation and coordination of attendees for staff events
- Organising and coordination of attendees for client/contractor entertainment
- Coordination of Factory Visits to Germany for clients and contractors

General
- Production and collation of monthly reports utilising in-house database systems and information from internal departments
- Booking of hotels, flights, train tickets etc as and when required by the wider external team
- Support to the Executive Assistant Manager as and when required
- Any other duties as required
- Co-ordinate workload and tasks with another team member in relation to client and contractor entertainment/events Criteria
- To work as part of a busy integral team
- Extensive liaison

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