Executive Assistant

2 weeks ago

Ipswich, United Kingdom The DPO Centre Ltd Full time

**Job title** Executive Assistant

**Reporting to** COO

**Job location** Hybrid - Ipswich office min. 2 days a week/Home based

**Employment status** Permanent, Full-time

**ABOUT US**

**The DPO Centre **is a data protection compliance consultancy formed in the UK in 2017. We provide outsourced Data Protection Officers, privacy consultancy services and GDPR representation to over 700 organisations globally. The DPO Centre group consists of The DPO Centre Ltd in the UK, The DPO Centre Europe Ltd in Dublin and The DPO Center B.V in The Netherlands, together with a network of representation offices throughout the 27 EU Member States.

**OUR CULTURE**

Our mission is “To inspire and develop one remarkable team, that delivers the extraordinary”, which supports our ‘#OneTeam’ philosophy. Contact with the other members of our team will be frequent, as are the opportunities for team social activities. This therefore not only fulfils our commitment to exchange knowledge, share experiences, improve our processes and constantly improve on the best practice framework employed with our clients, but also to ensure that our new recruits quickly become integral to our motivated, sociable, and connected team.

**WHY JOIN THE TEAM?**

We offer the opportunity to work in a dynamic, varied and challenging role, alongside a group of like-minded and motivated professionals, within a structured, organised and coordinated team.

As a learning organisation, we provide training, shadowing opportunities and personal development to our employees.

**OUR PEOPLE**

Within The DPO family we have bakers, skaters, bike riders, avid readers, ultra-runners, budding photographers, keen travellers amongst others. Our team comes from all corners of the world, New Zealand, Argentina, Mauritius, Mexico, South Africa to name a few. Please see for yourself on **our team** page.

**OUR PURPOSE**
- We exist to nurture talent and to empower each individual, within our ever more influential team, with the knowledge, amplified voice and expanding platform, to positively and progressively influence attitudes, behaviours, perceptions and legislation, for the benefit of future generations._

**COMPENSATION**
- £35,000 per annum depending on experience + Benefits
- Bonus Scheme (non-contractual)

**BENEFITS**
- Pension Scheme
- 25 days annual leave + Length of Service accrual
- Wellbeing and Electric Vehicle Schemes
- Personal Development

**CANDIDATE PROFILE**

First and foremost, The DPO Centre is a service business. We look only to recruit proactive, motivated, enthusiastic, customer driven, commercially aware team players, who can clearly demonstrate a passion for what they do and therefore offer an ideal fit with our core values and culture.

To support our continued growth, we require an exceptional Executive Assistant who will also provide support to our HR team. As an Executive Assistant your role will be to support our CEO and COO with diary management and travel arrangements. You will also play an integral role in coordinating the onboarding process of our new joiners and assisting with our recruitment activities.

You will need to demonstrate excellent communication and organisational skills, have the ability to prioritise your workload and to work in a structured manner.

This role is based in our Ipswich office, with a balance of hybrid working.

**DUTIES AND RESPONSIBILITIES**

**Executive Assistant**
- Diary planning and management and support with the day-to-day activities of the CEO and COO
- Proactive research and organisation of local and global travel logistics
- Stakeholder meeting minutes, including preparation and attendance of meetings, producing minutes and follow up actions.
- Co-ordinating travel arrangements including trains, flights and accommodation for all employees
- Organising team events including monthly Office/Pod days, quarterly All-Hands and other social events as required
- Providing general administrative support

**HR Support**
- Support with the lifecycle of new joiners’ onboarding activities
- Liaise with internal and external stakeholders to ensure hardware and appropriate software is ready for the new joiners on their first day
- Liaise with all relevant departments to ensure key activities relating to new joiners’ onboarding are completed in a timely manner and any obstacles are notified to the Head of HR
- Support with the probationary processes of new employees
- Purchasing equipment for employees as per company policy
- Review Display Screen Equipment (DSE) Assessment and recommend appropriate remediation
- Updating general HR related information on HR system
- Support with HR projects and other administrative tasks

**Education and experience**:

- A degree level qualification
- However, 5+ years’ experience in EA roles is more valued, ideally from a professional service-related environment

**Personal**:

- An enthusiastic team player with a ‘Can Do’ approach and resilient attitude
- Co

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