Estate Administrator

2 weeks ago

Glasgow, United Kingdom KILFINICHEN ESTATE Full time

Kilfinichen Estate on the beautiful Ardmeanach Peninsula on the Isle of Mull, is a family run, rural highland estate that combines traditional farming and forestry activities with an increasingly diverse hospitality business focussed on delivering high standard holiday lets, responsible tourism, and retail/hospitality opportunities.

The Estate Administrator/PA position is full-time and offers a busy and varied role in providing high level administrative support for a growing and dynamic team and will be pivotal in the continuing Estate development and success.

This position also offers various opportunities of work/hours for a partner depending on skills and experience if required.

Based at the Estate Office, you will report directly to the Estate owner and work with the Estate Manager to ensure the effective daily administration of the Estate and be involved in the co-ordination and progression of Estate projects. You will need to have high quality administrative skills, be an excellent communicator, competent in the use of office IT and, ideally, have experience in formal project management, including the use of project management software.

**Key responsibilities**:

- Administrative support for the owner, Estate Manager and Estate team.
- Management of electronic diaries, meetings, minute taking and monitoring progress of actions.
- Development and management of websites and booking systems.
- Project management, maintaining timely records and producing reports.
- Accounts reconciliation, budget control, purchase order processing.
- Maintain HR records, processes and functions.
- Information distribution to keep the team informed of changing priorities.
- Management of routine property inspection and licencing requirements for all properties, including holiday lets, hospitality and wider estate business.
- Liaison with external agencies ie suppliers, local authorities, trades, and council/planners as appropriate.
- Guest liaison in the absence of the hospitality manager or in emergency response.
- Ordering of Estate and office supplies i.e., equipment, sundries, stationery.
- Health & Safety and certification oversight and management.
- Maintenance of the Estate maintenance schedule and Land Terrier.
- Maintenance of the Estate vehicle register and timely actions for routine requirements i.e., servicing, tax,
- Emergency response planning and assistance.

**Knowledge Skill & Previous Experience Required**:
**Essential**
- Excellent written and verbal communication skills.
- Strong team player.
- Adaptability.
- Knowledge and good experience of using Microsoft suite skills (MS Word MS Excel and Outlook).
- Excellent data filing management skills.
- Diary and meeting management.
- Proactive and practical approach to problem solving.
- The ability to work under time pressure and prioritise and manage your own workload.
- Capacity and willingness to learn new skills to support the role and needs of the Estate.

**Desirable**
- Project Management skills (including use of MS Project)
- A background in customer service or client facing role.
- Retail management / hospitality experience.
- Understanding and/or experience of Health and Safety management.
- Experience of working with local authorities and external agencies.

Working days are 5 days per week, generally Monday to Friday.

Salary negotiable, dependent on skills and experience.

You must be prepared to live on the Isle of Mull and a lovely 2 bedroom property on the Estate is provided as part of this package.

You need to be a car owner with a full driving licence.

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Glasgow, Glasgow: reliably commute or plan to relocate before starting work (required)

**Language**:

- English (required)

Licence/Certification:

- Driving Licence (required)

Work authorisation:

- United Kingdom (required)

Work Location: In person

Application deadline: 28/07/2023
Reference ID: ESTATE ADMINISTRATOR/PA

  • Estate Planning Administrator

    4 days ago

    Glasgow, United Kingdom Verity Estate Planning Ltd Full time

    **About us** We are professional, innovative and customer-centric and our goal is to provide a professional Estate Planning Service to professional introducers such as financial advisors and direct to the general public. We try to make this potentially complex area as understandable as possible to our stakeholders. Our work environment includes: - Modern...

  • Estates Assistant

    4 days ago

    Glasgow, United Kingdom Lowland Reserve Forces' & Cadets' Association Full time

    **VACANCY NOTICE FOR ESTATES ASSISTANT (ADMIN)** **LOWLAND RESERVE FORCES’ AND CADETS’ ASSOCIATION** Lowland Reserve Forces’ and Cadets’ Association is an enabling organisation supporting the Reserve Forces and Cadet Organisations across the region. Funded by the Ministry of Defence, one of our key functions is the management, maintenance and...

  • Higher Clerical Officer

    7 days ago

    Glasgow, United Kingdom NHS Scotland Full time

    NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non-clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and...

  • Administrative Assistant

    2 days ago

    Glasgow, United Kingdom University of Strathclyde Full time

    **Salary Range**: £23,144 - £25,138 **FTE**:1.0 (35 hours/week) **Term**: Open Contract **Closing Date**: 18/03/2024 The University of Strathclyde is a leading international technological university. It is investing heavily in its campus to deliver a first-class learning and working environment for our diverse student and staff community. The Estates...

  • Administrator

    2 weeks ago

    Glasgow, United Kingdom PRIMIS Mortgage Network Full time

    **Mortgage Administrator - Glasgow G3** **PRIMIS Mortgage Network** are seeking a Full Time or Part Time **Mortgage Administrator **to join an Appointed Representative partner firm (AR) of PRIMIS Mortgage Network’s Mortgage Advisory operation. Our highly valued AR partner firm are a dynamic, successful Mortgage & Protection advisory business looking to...

  • Administrator

    5 days ago

    Glasgow, United Kingdom Construction & Civils Full time

    Administrator required for an immediate start on a temporary basis for an office-based role in Queenslie Industrial Estate, Glasgow. The organisation are a construction business and you will be based at their Head Office carrying out general duties including answering the phone, assisting management staff when required with a variety of administrative tasks...

  • Legal Secretary

    7 days ago

    Glasgow, United Kingdom TLT LLP Full time

    We are recruiting for a Legal Secretary to join our Scotland Real Estate team in Glasgow. **Your Role**: As a Legal Secretary your day to day remit includes: - Support the team by carrying out all secretarial tasks and help, when necessary, with all administrative tasks. - Assisting the fee earners with financial management e.g. disbursements, client...

  • Legal Secretary

    7 days ago

    Glasgow, United Kingdom TLT Full time

    We are recruiting for a Legal Secretary to join our Scotland Real Estate team in Glasgow. **Your Role**: As a Legal Secretary your day to day remit includes: - Support the team by carrying out all secretarial tasks and help, when necessary, with all administrative tasks. - Assisting the fee earners with financial management e.g. disbursements, client...

  • Sales Administrator

    7 days ago

    Glasgow, United Kingdom Connells Group Full time

    **Job Description** We are currently recruiting for a Sales Administrator to join our busy team in Shawlands.** Our Administrators work hard to support our Sales Teams. Being an Administrator in one of our offices is a very important role - they are the backbone and the eyes and ears of the office; and a vital part of the team - paramount to the office...

  • Estate Agency Sales Consultant

    4 days ago

    Glasgow, United Kingdom Contract Scotland Full time

    Contract Scotland are currently working with a premiere Estate Agency in the West of Glasgow who are looking to add a new Sales Consultant to their team. Our client is a major player in Scotland’s real estate sector, with a focus on the mid-high end of the market properties. This role would be suited to a dynamic, confident, and outgoing Sales Consultant...

  • Administrator

    4 days ago

    Glasgow, United Kingdom Construction & Civils Full time

    Administrators required on a permanent basis to work with The Valley Group, a leading multi-trade contractor based out of Head Office in Queenslie Industrial Estate, Glasgow. Working Hours 8.30am-5pm Monday to Friday. For full details please get in touch on 0141 286 3659 **Responsibilities**: - Maintain office supplies and equipment inventory - Assist in...

  • Property Administrator

    3 weeks ago

    Glasgow, United Kingdom Aberdein Considine Full time

    Position Type: Full Time/Permanent Aberdein Considine are looking for a Property Administrator / Property Adviser to join our Shawlands Office (Glasgow). The successful candidate will provide clerical and administration support to the estate agency team and they will also be required to handle enquiries from prospective buyers whilst selling the wider...

  • Property Administrator

    Found in: Talent UK C2 - 2 weeks ago

    Glasgow, United Kingdom Aberdein Considine Full time

    Job Description Position Type: Full Time/Permanent Aberdein Considine are looking for a Property Administrator / Property Adviser to join our Shawlands Office (Glasgow). The successful candidate will provide clerical and administration support to the estate agency team and they will also be required to handle enquiries from prospective buyers...

  • Sales & Compliance Administrator

    7 days ago

    Glasgow, United Kingdom Rettie and Co. Full time

    **Key details**: **Job Title**:Sales & Compliance Administrator **Location**: Newton Mearns **Department**: Sales **Work Contract**: Permanent, 35 hours per week **Days & Hours**: Monday 09:00-17:30, Tuesday 09:00-17:30, Wednesday Day Off, Thursday 10:00-19:00, Friday 09:00-17:30 and Saturday 09:00-13:30 **About the role**: When you join Rettie you'll...

  • Legal Secretary

    5 days ago

    Glasgow, United Kingdom Gilson Gray Full time

    **Overall Objective** We are seeking a Legal Secretary to join our Commercial Real Estate team working alongside our fee-earners. This is an excellent opportunity for someone who has experience working within commercial property and wants to join a friendly and supportive team. You will also interact with clients and have a professional manner in order to...

  • Contract Administrator

    4 days ago

    Glasgow, United Kingdom CBRE Full time

    **Contract Support Coordinator** CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Contract Administrator to join the team located in Glasgow! **The Role**: - Plan and arrange call outs, maintenance visits, delivery of materials, Extra Works within contracted...

  • Project Lead Administrator

    4 days ago

    Glasgow, United Kingdom Blue Arrow Full time

    Blue Arrow is recruiting for a Project Lead Administrator in Glasgow - office based role. Length: 8 months, potential for extension (it's to replace the current Perm Lead Admin who has had a promotion. Pay rate: £14.50 - £16.50 per hour. What is the Role As Lead Administrator, you will play a key role as part of the team supporting client's Seagreen...

  • Property Lettings Assistant/administrator

    5 days ago

    Glasgow, United Kingdom Belvoir Glasgow Full time

    Due to continuing business growth, we are looking for a full-time Lettings Administrator, to be based at our Glasgow office, in the West End of Glasgow. This is an excellent opportunity to join our property team, reporting to and supporting our Property Manager. The role will involve many aspects of our letting agency business, from client on-boarding to...

  • Sales & Compliance Administrator

    1 day ago

    Glasgow, United Kingdom Rettie & Co Full time

    Key details Job Title: Sales & Compliance Administrator Location: Shawlands Department: Sales Work Contract: Permanent, 37.5 hours per week Days & Hours : Week 1 (Monday 09:00-17:30, Tuesday 09:00-17:30, Wednesday 09:00-17:30, Thursday 10:30-19:00 and Friday 09:00-17:30) and week 2 (Monday 09:00-17:30, Tuesday 09:00-17:30, Wednesday 09:00-13:00,...

  • Sales & Compliance Administrator

    Found in: Talent UK C2 - 1 week ago

    Glasgow, United Kingdom Rettie and Co. Full time

    Key detailsJob Title: Sales & Compliance AdministratorLocation: ShawlandsDepartment: SalesWork Contract: Permanent, 37.5 hours per weekDays & Hours: Week 1 (Monday to Friday 09:00-17:30) and week 2 (Monday 09:00-17:30, Tuesday 09:00-17:30, Wednesday 09:00-13:00, Thursday 10:30-19:00, Friday 09:00-17:30 and Saturday 09:00-12:30)About the roleWhen you join...