Administrative Assistant

6 months ago

Lydney, United Kingdom Camphill Village Trust Full time

**Would you enjoy working in a beautiful location in the Forest of Dean, supporting a busy administration office?**

**Job title**: Administration Assistant - FTC

**Location**: Taurus Crafts, The Old Park, Lydney, GL15 6BU

**Purpose**: To assist the Taurus Crafts team in operational administration. This is an important role within a busy small office, and will involve dealing with members of the public, suppliers, trainees, volunteers, staff and managers. You need to have a flexible attitude to work performed, and an approachable but professional manner when performing duties.

**Salary**: £10.42 per hour

**Hours**: Full time 37.5 hours per week. Monday to Friday. Occasional out of contract hours. Fixed Term Contract of 12 Months.

**Do you enjoy being part of a busy and progressive administration team?**

**Do you have a desire to be part of an organisation that welcomes visitors and supports people from our communities?**

If so, we’d love to hear from you. We’re looking for a positive and dedicated person to join our administration team who are responsible for all administration activities at Taurus Crafts.
- You’ll be a self-starter with a good background in general administration.
- You’ll enjoy being part of a team.
- You have a passion for enabling others to live a fulfilling and interesting life. You may even have worked or supported adults with learning disabilities.
- You’ll have a fun but mature attitude.
- Willing to learn new skills.

**Who are we looking for?**
- You’ll have a positive attitude and a desire to meet deadlines.
- You’ll have a good knowledge of the Microsoft office suite and preferably experience of differing Electronic Point of Sale systems or an aptitude for learning quickly.
- You love speaking with people: you’ll meet with visitors at Taurus Crafts, answer telephone enquiries and be part of the team supporting Severnside Skills trainees and supported volunteers who work across the site.
- You’ll have a good level of numeracy and literacy with a high attention to details
- You’ll possess a set of personal values and ethics that are in line with our values and ethos

**What are the main responsibilities of this role?**

Preparation of monthly time sheets and collating payroll paperwork for submission to the Trust’s Central Payroll, such as timesheets, self - certification and holiday forms by scheduled date.
- Recording all payroll data onto Excel spreadsheets, e.g. holiday and sickness dates.
- Acting cover for Cashier during periods of annual leave or sickness.
- Administering purchase orders, invoices and receipts onto computerised central system.
- Office tasks such as scanning, printing ad hoc documents as requested, sorting post and answering admin queries.
- Responsible for ensuring adequate office consumables are available and within budget limit.
- Answering the phone and transferring calls to departments. Dealing with ad hoc enquiries and tasks for staff team across the site.
- Dealing with key allocations.
- Managing the Duty Manager Rota.
- Taking minutes in meetings as required.
- Supporting the Severnside Skills team with general admin tasks such as; collation of trainee evidence and scheduling review meetings with family members and support providers.
- Act as Community Booking Lead for training. Oversight of mandatory staff training matrix for employees, communicating when courses are due for update and ensuring information is accurate.
- Inputting Health and Safety data from each department to local and central spreadsheets. Raising maintenance tasks in accordance with Trust procedures.

**All of our employees require a DBS criminal record check. We will do this for you.**

**Camphill Village Trust is an equal opportunities employer.**

As a national charity and not-for-profit organisation, Camphill Village Trust brings over 65 years of experience, knowledge, and passion to supporting people with learning disabilities, autism, mental health challenges, and complex needs.

**Phone**:03316 308282

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