Facilities Administrator

3 weeks ago

Inverness, United Kingdom Castle View Personnel Full time

Our client is looking to appoint an experienced Administrator on a temporary basis for approximately 1 month from 9thJanuary 2023. This is a full time role, 35 hours per week Monday - Friday 9am - 5pm and is office based in Inverness.

This is a varied role and duties include:

- Provide efficient and effective support services to facilitate and expedite the work of the Estates department.
- Provide management information to inform decision-making and problem-solving, and to raise the profile of the service through the Help-desk facility and the provision of excellent customer service.
- Update and maintain the in-house Planned Preventative Maintenance Programme.
- Produce requisitions for orders, including quotes and price checks.
- Organise contractors to undertake repair and maintenance of equipment.
- Sign-in contractors and issue Help-desk messages on contractor works.
- Provide support in producing agendas and taking minutes at team meetings.
- Triage all helpdesk calls ensuring they are completed as priority and in good time.
- Develop, implement and review the helpdesk database to log all calls.
- Collate information and produce reports as directed by the manager.
- Develop, implement and maintain the access control system, including card allocation and authorization.
- Process the asset register and inventory & service database for equipment.
- Receive all goods inward and arrange onward transmission or collection.
- Process orders and invoices.
- Maintain a record system to facilitate the PAT testing regime.

**Person specification**
- Previous administrative experience in a busy working environment.
- Strong IT skills including MS Office Suite.
- Ability to manage a busy and varied workload.
- Strong communication and interpersonal skills.
- Polite and professional telephone manner.
- Ability to learn new skills, systems and procedures with ease.
- Capable of working within a team environment.
- Work with accuracy and attention to detail.
- Castle View Personnel (Inverness) Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers._

**Job Types**: Full-time, Temporary contract
Contract length: 1 month

**Salary**: From £11.55 per hour

Schedule:

- Monday to Friday

**Experience**:

- Administration: 1 year (required)

Work Location: One location

Expected start date: 09/01/2023

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