Executive Assistant

1 week ago

Warton, United Kingdom BAE Systems Full time

**Job Title**: Executive Assistant

**Location**: Warton

We offer a range of hybrid and flexible working arrangements - please speak to your recruiter about the options for this particular role.

**Salary**: £50,054 + dependent of skills and experience

**What you’ll be doing**:

- Provide efficient, responsive and confidential Executive Assistant support to the Training Strategy Director / Air Board Member, ensuring that their priorities are actioned and achieved
- Ensure efficient management of the Air Strategy Directors diary e.g. schedule appointments, travel itineraries and accommodation requirements, ensuring optimum use of time
- Organise incoming communications (mail, telephone calls and messages); draft responses redirecting where appropriate, obtaining additional background information as necessary
- Ensure correct and timely submission of expense claims, in particular obtaining all relevant information pertaining to hospitality, and visits, and the inclusion of, where possible, VAT receipts and invoices. Keep accurate records of mileage done on company business and submit regular claims for reimbursement
- Liaise with Digital Intelligence Entity Manager on discharging the Training Strategy Director’s role as Chairman of Pulse Power & Measurement

**Your skills and experiences**:
Essential
- An understanding of how to deal with Confidential Information/Issues (e.g. GDPR) and commercially highly sensitive information, and how to save/store information appropriately.
- Excellent knowledge of MS Office, particularly Word, Outlook and Excel (Expert Administrative Skills)
- Time Management and organisational skills are key
- Previous experience of being an Executive Assistant
- Able to adapt quickly and flexibly to changes in work environments, personnel and business needs

**Benefits**:
You’ll receive benefits including a competitive pension scheme, enhanced annual leave allowance and a Company contributed Share Incentive Plan. You’ll also have access to additional benefits such as flexible working, an employee assistance programme, Cycle2work and employee discounts - you may also be eligible for an annual incentive

**The Business Support Team**:
This is an excellent opportunity to work closely with our Senior Leadership here at BAE Systems. You will become privy to high-level discussions, strategic initiatives, and the inner workings of BAE Systems. This exposure not only broadens your understanding of the business but also offers valuable learning and growth opportunities. Flexibility is key in this role, as each day can bring new challenges and priorities. Being an executive assistant can be incredibly rewarding. There’s a sense of accomplishment in knowing that you play a crucial role in supporting the success of the executive team and the organisation as a whole. Being an executive assistant is not just about managing calendars and booking travel—it’s about being a strategic partner, a problem-solver, and a trusted ally to the executive you support.

**Why BAE Systems?**

**Closing Date**: 9th May 2024

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